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File #: 0109-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/7/2020 In control: Finance Committee
On agenda: 1/27/2020 Final action: 1/30/2020
Title: To authorize the City Auditor to transfer and appropriate $168,098.32 within the General Permanent Improvement Fund; to amend the 2019 Capital Improvement Budget; to authorize the expenditure of $168,098.32 from the General Permanent Improvement Fund; to authorize the Finance and Management Director, on the behalf of the Division of Fire, to associate the General Budget Reservation resulting from this ordinance with the appropriate purchase agreement with G&G Fitness for commercial grade fitness equipment from an existing Universal Term Contract with G&G Fitness Equipment, Inc.; and to declare an emergency. ($168,098.32)
Attachments: 1. 0109-2020 Authorize Appropriation Transfer Template

Explanation

BACKGROUND:  This ordinance amends the 2019 Capital Improvement Budget and authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund.  This ordinance also authorizes the Finance and Management Director, on behalf of the Division of Fire, to associate the general budget reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement for commercial grade fitness equipment to replace aging equipment in City of Columbus Firehouses, as required for approval by City Council for an expenditure of more than $100,000.00. 

 

In May of 2017, a committee was convened to analyze the current inventory of fitness equipment across all City of Columbus fire stations and develop a long-term strategy for replacing aging equipment in a manner that is efficient, promotes consistency across locations, and supports current best practices in the field of exercise physiology.  This committee consisted of representatives from the Division of Fire, the Public Safety Director’s Office, and the Department of Finance and Management.  In the months following, the committee met several times to conduct firehouse visits and compile station footprint dimensions, and also conferred with an exercise physiologist to develop a standard set of equipment that would meet the safety, budgetary, and spatial needs of the project.  A plan was developed and approved by the committee to replace aging equipment in existing firehouses in three (3) separate phases, subject to the availability of funding and Council approval, and this ordinance authorizes the expenditure necessary to complete the second (2nd) of three (3) phases. 

 

Bid information: Universal Term Contract / G&G Fitness Equipment, Inc. - PA002301 (exp. 03/31/2020).

 

Contract Compliance: G&G Fitness Equipment, Inc. (#16-1365573) - (Vendor #000824)

 

Emergency Designation:  This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said commercial grade fitness equipment for existing firehouses in the second (2nd) of three (3) phases.

 

FISCAL IMPACT:  This ordinance authorizes the transfer of $168,098.32 within the General Permanent Improvement Fund, and the expenditure of $168,098.32 from the General Permanent Improvement Fund for the purchase of commercial grade fitness equipment necessary to complete the second (2nd) of three (3) phases in replacing aging equipment in City of Columbus Firehouses. 

 

Title

To authorize the City Auditor to transfer and appropriate $168,098.32 within the General Permanent Improvement Fund; to amend the 2019 Capital Improvement Budget; to authorize the expenditure of $168,098.32 from the General Permanent Improvement Fund; to authorize the Finance and Management Director, on the behalf of the Division of Fire, to associate the General Budget Reservation resulting from this ordinance with the appropriate purchase agreement with G&G Fitness for commercial grade fitness equipment from an existing Universal Term Contract with G&G Fitness Equipment, Inc.; and to declare an emergency. ($168,098.32)

 

Body

 

WHEREAS, a committee was convened to analyze the current inventory of fitness equipment across all City of Columbus fire stations and develop a long-term strategy for replacing aging equipment; and,

 

WHEREAS, this ordinance authorizes the expenditure necessary to complete the second (2nd) of a three (3) phase plan developed by the committee to replace aging firehouse equipment; and, 

 

WHEREAS, a Universal Term Contract established by the Purchasing Office exists with G&G Fitness Equipment, Inc. for this equipment; and,

 

WHEREAS, it is necessary to transfer and appropriate funds within the General Permanent Improvement Fund in order to fund this purchase; and,

 

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and,

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract with G&G Fitness Equipment, Inc. to complete the second (2nd) of three (3) phases in replacing aging equipment in City of Columbus Firehouses, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1:  That the City Auditor is hereby authorized to transfer and appropriate $168,098.32, or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.

 

SECTION 2:  That the 2019 Capital Improvement Budget is hereby amended as follows:

 

Project No. | Project Name | Revised Authority | Remaining Authority | Change

P748999-100000 | Unallocated Balance | $661,631 | $493,533 | ($168,098)

P340133-100000 | Fire Equipment - Exercise Equipment - All Stations | $159,213 | $327,311 | $168,098

 

SECTION 3.  That the Finance and Management Director be and is hereby authorized to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with G&G Fitness Equipment, Inc. for the purchase of commercial grade fitness equipment for the Division of Fire.

 

SECTION 4.  That the expenditure of $168,098.32, or so much thereof as may be necessary for the purchase of replacement firehouse fitness equipment, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.

 

SECTION 5:  That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6:  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7:  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8:  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.