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File #: 0126-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/8/2020 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer Management Vehicle Equipment Parts and Services with Best Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).
Attachments: 1. Best Equipment SS Letters 2020.pdf, 2. Best Equip Sole Source Form.pdf

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sewer Management Vehicle Equipment Parts and Services with Best Equipment Company, Inc.  The Division of Fleet Management is the primary user for Sewer Management Equipment Parts and Services.  Vac-Con and Envirosight Parts and Services are used to repair City vehicles.  Best Equipment Company, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for these specific manufacturers.  The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2022, with the option to renew for one (1) additional year.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

 

Best Equipment Company, Inc., CC# 007016 expires 5/31/2022, $1.00

Total Estimated Annual Expenditure: $80,000.00, Division of Fleet Management, the primary user

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT:  The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer Management Vehicle Equipment Parts and Services with Best Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).

 

Body

 

WHEREAS, the Sewer Management Vehicle Equipment Parts and Service UTC will provide for the purchase of Vac-Con and Envirosight Parts and Services used to repair City vehicles and Best Equipment Company, Inc. is the sole source provider of these goods and services; and 

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer Management Vehicle Equipment Parts and Services with Best Equipment Company, Inc.; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sewer Management Vehicle Equipment Parts and Services for a term of approximately two (2) years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:

 

Best Equipment Company, Inc., $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.

 

SECTION 3.  That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.