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File #: 0182-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/10/2020 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pro-Patch Parts with H.D. Industries, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).
Attachments: 1. HD Ind Pro-Patch SS Letter 2020.pdf, 2. HD Ind Sole Source Form.pdf

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pro-Patch Parts with H.D. Industries, Inc.  The Division of Fleet Management is the primary user for Pro-Patch Parts.  Pro-Patch Parts are used to repair and maintain pot hole patching equipment used by the Department of Public Service.  H.D. Industries, Inc. is the sole source for these parts as they are the only local distributor for this specific manufacturer.  The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2022, with the option to renew for one (1) additional year.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. 

 

H.D. Industries, Inc. is the sole source for these parts as they are the only local distributor for this specific manufacturer.  The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2022, with the option to renew for one (1) additional year.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

 

H.D. Industries, Inc., CC# 010112 expires 5/31/2022, $1.00

Total Estimated Annual Expenditure: $20,000.00, Division of Fleet Management, the primary user

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT:  The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pro-Patch Parts with H.D. Industries, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).

 

Body

 

WHEREAS, the Pro-Patch Parts UTC will provide for the purchase of Pro-Patch Parts used to repair City vehicles and H.D. Industries, Inc. is the sole source provider of these goods; and, 

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pro-Patch Parts with H.D. Industries, Inc.; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Pro-Patch Parts for a term of approximately two (2) years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:

 

H.D. Industries, Inc., $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.

 

SECTION 3.  That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.