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File #: 0201-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/13/2020 In control: Housing Committee
On agenda: 1/27/2020 Final action: 1/30/2020
Title: To authorize the Director of Development to modify the contract with AmeriNational Community Services, LLC for loan servicing by adding $30,000.00, extending the contract end date, allowing changes in services provided depending upon the loan needs in the portfolio; and to declare an emergency. ($30,000.00)
Attachments: 1. ORD0201-2020 2020-01-10 Housing Loan Service AmerinNational Contract Mod
Explanation
BACKGROUND
This legislation authorizes the Director of Development to modify the contract with AmeriNational Community Services, LLC for loan servicing to add $30,000, to extend the contract end date to January 31, 2021, and to add/remove services as necessary throughout the contract period as loans are added/removed from the loan portfolio over time.

AmeriNational services loans provided to small business, home owners, home builders, and multi-family unit builders funded by the city’s Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), and the Neighborhood Stabilization Program (NSP) grants.

Competitive bids were solicited for this service through Vendor Services in 2011. The 2011 Mortgage Loan Servicing RFP provided for four, two-year contract periods. One firm responded and was selected (AmeriNational Community Services, LLC).

The original procurement effort and contract, including most renewals, were managed by the Department of Finance and Management. In 2019, the Department of Development took ownership of the contract as the loans in the portfolio are held by the Department of Development. Since taking over the contract, Development has begun the process of reviewing the loan portfolio. The review will continue in 2020 so when the service need is advertised in mid-2020 for a new contract, the loan data will be accurate and portable to a vendor. If, during the review of the portfolio, it is determined that services previously provided or not previously provided are needed, the department seeks authority to modify the services without seeking further council approval. This would be done through updating the services forms AmeriNational uses to manage loan portfolios.

Prior contracts/renewals were authorized as follows:
Ordinance 0139-2012 $185,000.00
Ordinance 0112-2013 $120,000.00
Ordinance 0146-2014 $120,000.00
Ordinance 0362-2015 $118,260.00
Ordinance 0400-2016 $103,753.17
Ordinance 0995-2017...

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