Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contracts (UTC) for the option to obtain Wearing Apparel with Magpie Products, Midwest Graphics and Varsity Brands Holding. These contracts provide wearing apparel for participants and employees at recreation centers during events for the Department of Recreation and Parks.
The contracts, PO113921, PO113937 and PO113953 were established in accordance with Request for Quotation RFQ007861 and authorized under Ordinance Number 0945-2018 and will expire May 30, 2020. In accordance with the bid specifications, the City and Magpie Products, Midwest Graphics and Varsity Brands Holding can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contracts expiration date will be May 30, 2021.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Recreation and Parks and other City agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew three Universal Term Contracts for the option to purchase Wearing Apparel with Magpie Products, Midwest Graphics, and Varsity Brands Holding.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Wearing Apparel for use by Department of Recreation and Parks and other City agencies; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ007861 with Magpie Products, Midwest Graphics and Varsity Brands Holding deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Magpie Products, Midwest Graphics and Varsity Brands Holding can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Finance and Management Director to renew a Universal Term Contracts with Magpie Products, Midwest Graphics and Varsity Brands Holding for the option to purchase Wearing Apparel; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the Universal Term Contracts with Magpie Products, Midwest Graphics and Varsity Brands Holding, PO113921, PO113937 and PO113953 for a period of one year, from May 30, 2020 to and including May 30, 2021.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.