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File #: 0039-2020    Version: 1
Type: Ordinance Status: Passed
File created: 12/30/2019 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for oil and greases for the Fleet Management Division; to authorize the expenditure of $225,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($225,000.00)
Attachments: 1. Ord 0039-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for oil and greases, on behalf of the Fleet Management Division, in order to provide oil for routine oil changes for City vehicles. All related purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office. The current Universal Term Contract vendor(s) are as follows:

Glockner Oil Company - CC# 31-1004796, Vendor# 004587; PA003183 - Oils & Greases expires 06/30/2020

During 2020, the Fleet Management Division is budgeted to spend $300,000.00 for oil and greases to keep the City's fleet of approximately 6,000 vehicles in operation.

Fiscal Impact: This ordinance authorizes an expenditure of $225,000.00 from the Fleet Management Operating Fund from a previously established Universal Term Contract for oil and greases related to City vehicles. The Fleet Management Division expended $300,000.00 for oil and greases in 2019 and $240,000.00 in 2018 for oil and greases.

This ordinance is contingent on the passage of the 2020 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2020 Operating Budget is passed to ensure an uninterrupted supply of oil and greases, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for oil and greases for the Fleet Management Division; to authorize the expenditure of $225,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($225,000.00)

Body

WHEREAS, the Finance and Management Department, F...

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