Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for tires on behalf of the Fleet Management Division, in order to repair and maintain City vehicles. All related purchase orders will be issued from a Universal Term Contract previously established by the City of Columbus, Purchasing Office. The current Universal Term Contract is with the following vendor(s):
Bob Sumerel Tire Company - CC# 31-0807676, Vendor# 004333; PA002562 expires 9/30/20
During 2020, the Fleet Management Division is budgeted to spend $700,000.00 for tires to keep the City's fleet of approximately 6,000 vehicles in operation.
Fiscal Impact: This ordinance authorizes an expenditure of $525,000.00 from the Fleet Management Operating Fund from a previously established Universal Term Contract for tires related to City vehicles. The Fleet Management Division expended $648,000.00 for tires in 2019 and in 2018, the Fleet Management Division expended $585,000.00 for tires.
This ordinance is contingent on the passage of the 2020 Operating Budget.
Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2020 Operating Budget is passed to ensure an uninterrupted supply of vehicle tires.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for automotive tires and to establish various purchase orders on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $525,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($525,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase tires for motorized equipment and vehicles operated by the City; and
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bidding process of the Purchasing Office for tires; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish various purchase orders for the purchase of tires, allowing for timely maintenance, repair, and general upkeep of vehicles; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for automotive tires. Current vendor(s) are as follows:
Bob Sumerel Tire Company - CC# 31-0807676, Vendor# 004333; PA002562 expires 9/30/20
SECTION 2. That the expenditure of $525,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0040-2020 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.