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File #: 0097-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/7/2020 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for tire retreading services for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $200,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($200,000.00)
Attachments: 1. Ord 0097-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for tire retreading services, on behalf of the Fleet Management Division, in order to repair and service City vehicles. All related purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

During 2020, the Fleet Management Division is budgeted to spend $1.6 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment.

Fiscal Impact: This ordinance authorizes an expenditure of $200,000 from the Fleet Management Operating Fund from previously established Universal Term Contracts for tire retreading services. The Fleet Management Division expended $200,000 for tire retreading in 2018 and 2019.

This ordinance is contingent on the passage of the 2020 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2020 Operating Budget is passed to ensure uninterrupted tire retreading services.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for tire retreading services for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $200,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($200,000.00)

Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for tire retreading; and

WHEREAS, the Finance and Management Departme...

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