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File #: 0098-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/7/2020 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement for automotive parts for the Fleet Management Division; to authorize the expenditure of $4,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,500,000.00)
Attachments: 1. Ord 0098-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for automotive parts on behalf of the Fleet Management Division, in order to repair and service City vehicles. All related purchase orders for automotive parts will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.

During 2020, the Fleet Management Division is budgeted to spend $5.5 million for parts to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.

Fiscal Impact: This ordinance authorizes an expenditure of $4,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to City vehicles. In 2019, the Fleet Management Division expended $5.6 million for parts and $5.25 million in 2018 for parts.

This ordinance is contingent upon the passage of the 2020 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2020 Operating Budget is passed to ensure an uninterrupted supply of automotive parts, thereby keeping City vehicles in operation.

Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement for automotive parts for the Fleet Management Division; to authorize the expenditure of $4,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,500,000.00)

Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the...

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