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File #: 0125-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/8/2020 In control: Technology Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a contract with Motorola Solutions, Inc. for software maintenance and support services associated with the Division of Police’s PremierOne Records computerized crime data reporting system in accordance with sole source provisions of Columbus City Code; to authorize the expenditure of $298,088.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($298,088.00)
Attachments: 1. Motorola email, 2. City of Columbus P1REC Sole Source Lttr SA 407 Term 18-19 (v 2-6-19), 3. 0125-2020 EXP, 4. Sole Source Form Ord. No. 0125-2020, 5. 2020 Motorola Quote Doc
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Safety, Division of Police, to enter into the second year of a three (3) year contract/ agreement from January 1, 2019 through December 31, 2021 with Motorola Solutions, Inc. for software maintenance and support on the PremierOne Records Computerized Crime Data Reporting System. The contract was most recently authorized under ordinance 0411-2019 passed February 25, 2019 through PO164068. This ordinance will authorize the second year of the three year contract with a term period from January 1, 2020 through December 31, 2020, at a cost of $298,088.00. The third year cost will be $312,433.00 respectively, for a total cost over the three years of the contract totaling $894,947.00.

In 2002, the Division of Police purchased and implemented a computerized Ohio Incident Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-2001 passed December 17, 2001, for offense and complaint/incident reports. NIBRS is a set of rules set forth by the federal government to be followed by local and state agencies when reporting crime statistics. It assures all law enforcement agencies report crime data using the same data makers, types, and descriptors, as well as the same reporting methods, which enhances the FBI's ability to analyze the incoming statistics. The data migration from the legacy records management system (NetRMS) to the Motorola PremierOne Records system was authorized under ordinance 0343-2014 passed February 24, 2014 (EL015362), and awarded through solicitation SA005116 allowing for the data to be housed in one system.

The PremierOne Records Computerized Crime Data Reporting System is a proprietary system from Motorola Solutions, Inc. the sole provider and copyright holder of the system. As such, the City must purchase annual support and maintenance from Motorola Solutions, Inc. ...

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