Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Fuel Station Maintenance with Advanced Fuel Systems, Inc. This contract provides for parts, repairs and services needed for proper maintenance of the City’s various fuel stations.
The contract, PO064729 was established in accordance with Request for Quotation RFQ005235 and authorized under Ordinance Number 1247-2017 and will expire May 31, 2020. In accordance with the bid specifications, the City and Advanced Fuel Systems, Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be May 31, 2021.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Fuel Station Maintenance with Advanced Fuel Systems, Inc.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Fuel Station Maintenance for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005235 with Advanced Fuel Systems, Inc. deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Advanced Fuel Systems, Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director to renew a Universal Term Contract with Advanced Fuel Systems, Inc. for the option to obtain Fuel Station Maintenance; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Advanced Fuel Systems, Inc., PO064729 for a period of one year, from June 1, 2020 to and including May 31, 2021.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.