header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 0048-2020    Version: 1
Type: Ordinance Status: Passed
File created: 12/31/2019 In control: Recreation & Parks Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To authorize the Director of Recreation and Parks to enter into contracts with the following vendors: Deere and Company, Baker Vehicle Systems, Holzberg Communications Inc., Century Equipment Inc., National Truck and Equipment Sales, and Pioneering Manufacturing Co. Inc.; to allow for the purchase of various pieces of equipment for the Recreation and Parks Sports Section; to authorize the expenditure of $83,361.76; to authorize the City Auditor to appropriate $6,862.63 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $79,981.40 between projects within the Recreation and Parks Bond Fund and Permanent Improvement Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $83,361.76 from the Voted Bond Fund and Permanent Improvement Fund; and to declare an emergency. ($83,361.76)
Attachments: 1. Sports CIP Equipment 2019

Explanation

 

This ordinance is to authorize the expenditure of $83,361.76 for the purchase of various pieces of equipment for the Recreation and Parks Sports Section.

 

Background: The Sports Maintenance Section is responsible for the maintenance and preparation of sports fields and facilities throughout the City of Columbus. The purchase of this equipment will replace aging equipment and/or create efficiencies in how sports fields are maintained, enabling the continued upkeep of City sports fields and facilities.

 

 

One (1) - Utility Task Vehicle

Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ013908, on October 21, 2019 and received by the Finance and Management Department on October 28, 2019. After reviewing the proposals that were submitted, it was determine that AG-Pro Ohio LLC was the lowest and most responsive bidder.

 

Vendor                                          Manufacturer /Model                                          Bid Amount  

AG-Pro Ohio LLC                     John Deere Gator TS                                          $7,203.79

 

 

One (1) - Groomer

Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ013919, on October 21, 2019 and received by the Finance and Management Department on October 29, 2019. After reviewing the proposals that were submitted, it was determine that Baker Vehicle was the lowest and most responsive bidder.

 

Vendor                                          Manufacturer /Model                                          Bid Amount  

Baker Vehicle                                          Redexim Verti-Come 4000                     $10,580.00

 

 

Two (2) - Sports Field Stripers

Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ014173 on November 8, 2019 and received by the Finance and Management Department on November 15, 2019. RFQ014401 was posted shortly after, when it was determined that two sports field stripers were needed, on November 8, 2019 and received by the Finance and Management Department on December 6, 2019. After reviewing the proposals that were submitted, it was determined that Holzberg Communications Inc. and Pioneering Manufacturing Co., Inc. were the lowest and most responsive bidders. 

 

Vendor                                                                                    Manufacturer /Model                                          Bid Amount  

Holzberg Communications Inc.                                           Brite Striper #3500                                          $ 5,121.49

Pioneering Manufacturing Co., Inc.                      Brite Striper #3500                                          $ 5,121.50

 

 

Two (2) - SPORTS Field Mowers

Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ014177, on November 8, 2019 and received by the Finance and Management Department on November 20, 2019. After reviewing the proposals that were submitted, it was determine that Century Equipment Inc. was the lowest and most responsive bidder.

 

Vendor                                                               Manufacturer /Model                                                               Bid Amount  

Century Equipment Inc.                                          Toro GMI200                                                                                    $46,584.98

 

 

One (1) - Trailer

Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ014121 on November 5, 2019 and received by the Finance and Management Department on November 12, 2019. After reviewing the proposals that were submitted, it was determine that National Truck and Equipment Sales was the lowest and most responsive bidder.

 

Vendor                                                                                    Manufacturer /Model                                          Bid Amount  

National Truck and Equipment Sales                     Cam Superline Trailer                                          $8,750.00

 

Principal Parties:

Deere and Company in care of AG-Pro Ohio LLC                                

21748 Network Pl.

Chicago, IL  60673                                                                 

Rick Dejong, 614-475-0707                          

CCN: 36-2382580    

July 3, 2020

 

Baker Vehicle                                

9035 Freeway Dr.

Macedonia, OH 44056               

Matt Fellows, 614-403-5382             

CCN: 34-0690924           

April 11, 2020

 

Holzberg Communications Inc.

720 Totowa Rd.

Totowa, NJ 07512

Andy Holzberg, 1-800-654-9550

CCN: 22-2864676

September 16, 2021

 

Century Equipment Inc.

5959 Angola Rd.

Toledo, OH  43615

Josh Janson, 614-323-2536

CCN: 34-4478146

April 12, 2020

 

National Truck and Equipment Sales            

2290 Ayers Drive

Reynoldsburg, OH  43068

Brad Crawford, 614-604-7718

CCN: 81-2595223    

November 25, 2021

 

Pioneering Manufacturing Co., Inc.

4529 Industrial Parkway

Cleveland, OH 44135

Daniel Ford, 1-800-877-1500

CCN: 34-0464240

December 16, 2021

 

Emergency Justification: Emergency action is being requested in order to have equipment delivered and available for the 2020 sports field maintenance season. This ordinance is establishing the funding required for awarding the various vendors noted herein. Equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.

 

Benefits to the Public: Parkland and sports fields maintained by the City enhances the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of City parkland and sports fields.

 

Community Input/Issues: The community has expressed a desire for accessible and well-maintained sports fields and facilities. 

 

Area(s) Affected:  Citywide (99)

 

Master Plan Relation:  This project supports the mission of the Recreation and Parks by enhancing the quality of life of our citizens.  The Master Plan’s focus on creating improved facilities and parks is supported by these improvements.

 

Fiscal Impact: $83,361.76 is budgeted and available from and within the Parks and Recreation Voted Bond Fund 7702 and Permanent Improvement Fund 7747 to meet the financial obligations of these expenditures.

 

Title

 

To authorize the Director of Recreation and Parks to enter into contracts with the following vendors: Deere and Company, Baker Vehicle Systems, Holzberg Communications Inc., Century Equipment Inc., National Truck and Equipment Sales, and Pioneering Manufacturing Co. Inc.; to allow for the purchase of various pieces of equipment for the Recreation and Parks Sports Section; to authorize the expenditure of $83,361.76; to authorize the City Auditor to appropriate $6,862.63 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $79,981.40 between projects within the Recreation and Parks Bond Fund and Permanent Improvement Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $83,361.76 from the Voted Bond Fund and Permanent Improvement Fund; and to declare an emergency. ($83,361.76)

 

Body

 

WHEREAS, the Recreation and Parks Department, Sports Maintenance Section, is responsible for the maintenance and preparation of sports fields and facilities, therefore, it is necessary to authorize the purchase of equipment to replace aging equipment and/or create efficiencies in how sports fields are maintained, enabling the continued upkeep of City sports fields and facilities; and

 

WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contracts with the following vendors: Deere and Company, in care of AG-Pro Ohio LLC, Baker Vehicle Systems, Holzberg Communications Inc., Century Equipment Inc., National Truck and Equipment Sales, and Pioneering Manufacturing Co. Inc.; to allow for the purchase of various pieces of equipment for the Sports Maintenance Section; and

 

WHEREAS, it is necessary to authorize the expenditure of $83,361.76 from the Voted Bond Fund 7702 and Permanent Improvement Fund 7747 for the purchase of various pieces of equipment for the Recreation and Parks Sports Section; and

 

WHEREAS, it is necessary to authorize the City Auditor to appropriate $10,242.99 within the Recreation and Parks Permanent Improvement Fund 7747; and

 

WHEREAS, it is necessary to authorize the transfer of $79,981.40 between projects within the Recreation and Parks Bond Fund 7702 and Permanent Improvement Fund 7747; and

 

WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and

 

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contracts with various vendors in order to have equipment delivered and available for the 2020 sports field maintenance season, adding to the preservation of public health, peace, property and safety; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Recreation and Parks be and is hereby authorized to enter into contracts with the following vendors: Deere and Company, in care of AG-Pro Ohio LLC, Baker Vehicle Systems, Holzberg Communications Inc., Century Equipment Inc., National Truck and Equipment Sales, and Pioneering Manufacturing Co. Inc. for the purchase of various pieces of equipment for the Recreation and Parks Sports Maintenance Section.

 

SECTION 2.  That the expenditure of $83,361.76 is hereby authorized for the purchase of various pieces of equipment for the Recreation and Parks Sports Section.

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 6. That the appropriation of $6,862.63 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance. 

 

SECTION 7. That the transfer of $79,981.40 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.

 

SECTION 8. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.

 

Fund / Project / Project Name / Current / Change / Amended

 

Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $0 / $ 73,119 / $73,119 (to match cash)

 

Fund 7747; P510040-100000; Recreation and Parks Equipment (Carryover) / $0 / $3,380 / $3,380 (to match cash)

 

Fund 7747; P747999-100000; Unallocated Balance (Carryover) / $131,141 / $352,442 / $483,583 (to match cash)

 

Fund 7747; P747999-100001; Unallocated Balance Golf (Carryover) / $10,549 / ($10,549) / $0

 

Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $ 73,119 / ($73,119) / $0

 

Fund 7747; P747999-100000; Unallocated Balance (Carryover) / $483,583 / ($6,863) / $476,720

 

Fund 7702; P514006-100000; Sports Equipment (Voted Carryover) / $0 / $73,119 / $73,119

 

Fund 7747; P510040-100000; Recreation and Parks Equipment (Carryover) / $3,380 / $6,863 / $10,243

 

SECTION 9. That for the purpose stated in Section 1, the expenditure of $83,361.76 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.

 

SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.