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File #: 0124-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/8/2020 In control: Technology Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into an agreement with Hansen Banner, LLC for the upgrade and annual software maintenance and support services for Microfocus Cobol licenses necessary to operate the Columbus Utility Billing System (CUBS) in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $59,786.00 from the Department of Technology, Information Service Operating Fund; and to declare an emergency. ($59,786.00)
Attachments: 1. 0124-2020 EXP, 2. Ord. No. 0124-2020 Sole Source Form Hansen Banner LLC, 3. Quote - Cobol 2019-2020, 4. 0124-2020 Hansen Sole Source 2019-2020

Explanation

 

BACKGROUND:

This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to enter into an agreement with Hansen Banner, LLC for the upgrade and annual software maintenance and support services for Microfocus Cobol licenses necessary to operate the Columbus Utility Billing System (CUBS).  This agreement will provide software maintenance and support services for the coverage term period from October 1, 2019 to September 30, 2020, at a cost of $59,786.00. The CUBS system supports billing and collections for the Department of Public Utilities (DPU).  This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner, LLC for annual software maintenance and support services for Microfocus Cobol.   

 

This ordinance also requests approval for services provided by Hansen Banner, LLC in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner LLC is the sole distributor of the software products associated with the Microfocus Cobol software, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.

 

EMERGENCY: 

Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from this supplier.

 

 

FISCAL IMPACT:

The cost associated with this contract with Hansen Banner LLC. is $59,786.00. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.  This ordinance is contingent on the passage of the 2020 City of Columbus Operating Budget.

 

CONTRACT COMPLIANCE:  

Vendor Name: Hansen Banner LLC              F.I.D#/CC#: 46-5651020;           Expiration Date:  07/12/2020

(DAX Vendor Acct. #: 008834) 

 

Title

 

To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into an agreement with Hansen Banner, LLC for the upgrade and annual software maintenance and support services for Microfocus Cobol licenses necessary to operate the Columbus Utility Billing System (CUBS) in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $59,786.00 from the Department of Technology, Information Service Operating Fund; and to declare an emergency. ($59,786.00)

 

Body

 

WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to enter into an agreement with Hansen Banner, LLC for the upgrade and annual software maintenance and support services for Microfocus Cobol licenses necessary to operate the Columbus Utility Billing System (CUBS).  This agreement will provide support for the coverage term from October 1, 2019 to September 30, 2020, at a cost of $59,786.00; and 

 

WHEREAS, this ordinance also requests approval for services provided by Hansen Banner, LLC in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner LLC is the sole distributor of the software products associated with the Microfocus Cobol software, and does not utilize distributors or resellers to provide maintenance and support services or professional services for its software products; and

 

WHEREAS,  an emergency exists in the usual daily operation of the Department of Technology (DoT) and the Department of Public Utilities (DPU) in that it has become immediately necessary to authorize the Directors to enter into an agreement with Hansen Banner, LLC for the upgrade and annual software maintenance and support services for Microfocus Cobol licenses necessary to operate the Columbus Utility Billing System (CUBS), to support the Columbus Utility Billing System (CUBS) and daily operational activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to enter into an agreement with Hansen Banner, LLC for the upgrade and annual software maintenance and support services for Microfocus Cobol licenses necessary to operate the Columbus Utility Billing System (CUBS).  This agreement will provide software maintenance and support services for the coverage term from October 1, 2019 to September 30, 2020, at a cost of $59,786.00.

 

SECTION 2: That the expenditure of $59,786.00, or so much thereof as may be necessary, is hereby authorized to be expended from (please see attachment 0124-2020 EXP):

 

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $3,646.95

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $23,196.96

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sanitary Sewer} | Amount: $26,006.91

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 {Storm Sewer} | Amount: $6,935.18

 

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 4:  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5:  That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.

 

SECTION 6:  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.