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File #: 0195-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/13/2020 In control: Public Safety Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To authorize the Director of Public Safety to enter into a contract with Kronos, Inc., for the Division of Fire, for subscription software maintenance support for TeleStaff automated staffing software and webstaff services; to waive the competitive bidding requirements of the Columbus City Codes; to authorize the expenditure of $126,168.84 from the general fund; and to declare an emergency. ($126,168.84)
Attachments: 1. kronoscoding.pdf, 2. KRONOS TELESTAFF BID WAIVER
BACKGROUND: The Department of Public Safety, Division of Fire, purchased the Telestaff automated staffing software and webstaff services in 2006 via ordinance 1057-2006. In 2009, upon complete integration of the system, the Division of Fire entered into a maintenance contract including the option to renew for four additional one year terms. Ordinance 0267-2014 passed 02/24/2014, which authorized a new three (3) year contract for these services, with options to renew for three additional one year terms. The third and final one year extension/renewal to this contract occurred in 2019.

Given the fact that Kronos' Telestaff software is a proprietary PC-based software solution designed specifically to assist the Fire Division in managing its complex staffing assignments, this ordinance authorizes the continued subscription to Kronos' proprietary software services thru February 2022; charges for 2020 total $126,168.84

Bid Information: The proprietary nature of Kronos' Telestaff software technology and the cost of conversion to a different system, requires this subscription software service contract be purchased from the sole source provider, Kronos, Inc.; therefore, the Department Requests to waive competitive bidding. This company is not debarred according to the Federal excluded parties listing from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: Kronos Inc. CC: #042640942 / vendor 000190

Emergency Designation: Emergency action is requested to guarantee uninterrupted subscription software and website support services.

Fiscal Impact: This ordinance authorizes an expenditure of $126,168.84 from the 2020 General Fund operating budget for TeleStaff subscription software service and support with Kronos, Inc., from the 2020 General Fund operating budget. For these services, the Division of Fire spent $126,168.84 in 2019, $132,054.18 in 2018, and $128,532.87 ...

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