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File #: 0266-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/21/2020 In control: Administration Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To authorize the Director of the Department of Human Resources to contract with Safex Inc. for the purpose of providing assistance as may be necessary in industrial hygiene services and occupational safety program assistance to all divisions; to authorize the expenditure of $100,000.00 from the employee benefits fund; and to declare an emergency. ($100,000.00)
Attachments: 1. Attachment Ord 0266-2020 SAFEX


In 2019, the city executed a formal bid for industrial hygiene and occupational safety and health professional services. The RFP was published on December 11, 2019 and bids were opened on January 9, 2020. All information was available on the city’s vendor services website. Safex Inc. was the only vendor to submit a bid. The Department of Human Resources Occupational Safety and Health Program Manager worked with Safex, Inc. to develop a favorable agreement.

The Bureau of Workers Compensation (BWC) encourages employers to enhance occupational safety and health programs and initiatives. This legislation enables the city to do so and exhibits an ongoing effort to promote workplace safety and efficient claims management. This contract allows the city to provide industrial hygiene and occupational safety services, as required by state and federal law. Since 2004, Safex Inc. has done an outstanding job of responding to the needs of city departments. Continuing the existing contractual relationship with Safex Inc. enables the administration to achieve its objective of improving the level of workplace safety and decreasing the risk of exposure to injury. This female owned business has helped the city in all aspects of industrial hygiene and occupational safety tasks in an efficient and cost effective manner.

The contract term is for three years, with the option to renew for two additional one-year periods.
This contract shall run March 1, 2020 to February 28, 2021. This is year one of the initial three-year period.

Emergency action is requested in order that industrial hygiene services and safety program assistance may continue without disruption.

Fiscal Impact:
Funding for this contract totals $100,000.00 and is budgeted specifically in the 2020 employee benefit fund budget and is contingent on passage of Ordinance 2926-2019, the 2020 other funds appropriation legislation.

Safex Inc.’s contract compliance number is 311365251.


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