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File #: 0267-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/21/2020 In control: Finance Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from a previously established Universal Term Contract (UTC) with Byers Ford for the purchase of vehicles for the Public Safety Department, to authorize the appropriation and expenditure of $971,676.00 from the Special Income Tax fund; and to declare an emergency. ($971,676.00)
Attachments: 1. Ord 0267-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of automobiles for use by the Divisions of Police and Fire. This ordinance requests authority to purchase two (2) Ford Fusion S’s for the Division of Fire and fifty-two (52) Ford Fusion S’s for the Division of Police. The purchase orders for these vehicle purchases will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office.

Byers Ford, vendor#006008, PA003229 - Automobiles - expires 6/30/20 - ($971,676.00 estimated)

Fiscal Impact: This ordinance authorizes an expenditure of $971,676.00 from the Special Income Tax fund for the purchase of vehicles and light duty trucks. Funds for these vehicle acquisitions will come from the Special Income Tax Fund. The Fleet Management Division spent $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.

Emergency action is requested in order to meet manufacturer order cut-off dates which occur in late February. The opportunity to purchase these sedans will not be available after this time frame.

Title

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from a previously established Universal Term Contract (UTC) with Byers Ford for the purchase of vehicles for the Public Safety Department, to authorize the appropriation and expenditure of $971,676.00 from the Special Income Tax fund; and to declare an emergency. ($971,676.00)

Body

WHEREAS, the Divisions of Police and Fire have a need to replace older, high mileage and high maintenance vehicles; and

WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and

WHEREAS, Byers Ford successfully bid and was awarded Universal Term Contract PA003229- Automobiles,...

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