Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Ricart Properties for the purchase of automobiles for the Division of Police. This ordinance requests authority to purchase two (2) Ford Fusion Energis for use by the Division of Police. These two vehicles are plug-in hybrids that will replace existing vehicles. The purchase orders for the vehicle purchases will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office.
Ricart Properties Inc., vendor#004963, PA002699 - Electric Vehicles UTC - expires 9/30/20 - ($57,074.16 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $57,074.16 from the Special Income Tax fund for the purchase of vehicles. The Division of Fleet Management spent $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Emergency action is requested so that these vehicles may be ordered prior to the manufacturer cut-off date of late February.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order from a previously established Universal Term Contract (UTC) with Ricart Properties, Inc. for the purchase of vehicles for the Division of Police; to authorize the appropriation and expenditure of $57,074.16 from the Special Income Tax fund; and to declare an emergency. ($57,074.16)
Body
WHEREAS, the Division of Police has a need to replace older, high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Ricart Properties Inc. successfully bid and was awarded a Universal Term Contract PA002699 - Electric Vehicles UTC - expires 9/30/20; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of vehicles for the Division of Police, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the acquisition of vehicles for use by the Division of Police with the following vendor:
Ricart Properties Inc., vendor#004963, PA002699 - Electric Vehicles UTC - expires 9/30/20 - ($57,074.16 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $57,074.16 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 0270-2020 Legislation Template.xls
SECTION 3. That the expenditure of $57,074.16, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0270-2020 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.