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File #: 0287-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/22/2020 In control: Public Service & Transportation Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Michael Baker International, Inc., for the Roadway Improvements - Multimodal Corridor Planning and Design Services project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Attachments: 1. ord 0287-2020

Explanation

1.  BACKGROUND

This legislation authorizes the Director of Public Service to enter into professional services contracts with Michael Baker International, Inc., in the amount of up to $250,000.00 for the Roadway Improvements - Multimodal Corridor Planning and Design Services project.

 

The intent of this project is to provide Public Service additional resources for general engineering and transportation planning services to evaluate select corridors throughout the city for new designs that are able to better address the mobility demands of the larger transportation system.

 

The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Multimodal Corridor Planning and Design Services contract.  The project was formally advertised on the Vendor Services web site and the Bonfire web site from November 19, 2019, to December 17, 2019The City received five responses.  All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 09, 2020.  The responding firms were: 

 

Company Name                                                      City/State            Majority/MBE/MBR/F1/AS1/PHC

Michael Baker International, Inc.                                          Columbus, Ohio                                                               Majority

Burgess & Niple, Inc.                                                           Columbus, Ohio                                                               Majority

HDR Engineering, Inc.                                                          Columbus, Ohio                                                               Majority

ms consultants, inc                                                                                     Columbus, Ohio                                                               Majority

AECOM Technical Services, Inc.                                      Columbus, Ohio                                                               Majority

 

Michael Baker International, Inc., received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Multimodal Corridor Planning and Design Services contract. 

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Michael Baker International, Inc.

 

2.  CONTRACT COMPLIANCE

The contract compliance number for Michael Baker International, Inc., is CC001926 and expires 12/20/2021. 

 

3.  FISCAL IMPACT

Funding for this contract is available within Fund 7704, the Streets and Highways Bond FundAn amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project.  A transfer of cash between projects within Fund 7704 is necessary to align cash with the proper project.

 

4.  EMERGENCY DESIGNATION

Emergency action is requested to expedite this contract to keep internal project schedules.

 

Title

To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Michael Baker International, Inc., for the Roadway Improvements - Multimodal Corridor Planning and Design Services project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency.  ($250,000.00)

 

Body

WHEREAS, there is a need to enter into a professional services contract to provide for general engineering and transportation planning services to evaluate select corridors throughout the city for new designs that are able to better address the mobility demands of the larger transportation system; and

 

WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Multimodal Corridor Planning and Design Services project; and

 

WHEREAS, Michael Baker International, Inc., submitted the best overall proposal for this project; and

 

WHEREAS, it is necessary to authorize the Director to enter into a contract with Michael Baker International, Inc., for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and

 

WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and

 

WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Michael Baker International, Inc., in order to provide funding for the Planning and Design Services so that internal project schedules are maintained, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:

 

Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended

7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $359,530.00 / ($250,000.00) / $109,530.00

7704 / P531025-100000 / Roadway Improvements - Multimodal Corridor Planning and Design Services (Voted Carryover) / $0.00 / $250,000.00 / $250,000.00

 

SECTION 2.  That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530161-100000 (Roadway Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P531025-100000 (Roadway Improvements - Multimodal Corridor Planning and Design Services), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Michael Baker International, Inc., at 250 West Street, Suite 420, Columbus, Ohio, 43215, for the Roadway Improvements - Multimodal Corridor Planning and Design Services project in an amount up to $250,000.00.

 

SECTION 4.  That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P531025-100000 (Roadway Improvements - Multimodal Corridor Planning and Design Services), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.