Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sodium Hypochlorite with Bonded Chemicals, Inc. This product is used for purification in water and wastewater applications by both the Division of Water and Division of Sewerage and Drainage. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 23, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ014442). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Bonded Chemicals, Inc., CC# 009693 expires 1/20/22, All Items, $1.00
Total Estimated Annual Expenditure: $680,000.00, Divisions of Water and Sewerage and Drainage, the sole users
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to eliminate the risk of a contract lapse of this vital product.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sodium Hypochlorite with Bonded Chemicals, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sodium Hypochlorite UTC will provide for the purchase of this product used for purification by both the Division of Water and Division of Sewerage and Drainage in the treatment of water and wastewater; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 23, 2020 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Sodium Hypochlorite, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to to establish a Universal Term Contract (UTC) for the option to purchase Sodium Hypochlorite in accordance with Request for Quotation RFQ014442 for a term of approximately three (3) years, expiring March 31, 2023, with the option to renew for one (1) additional year, as follows:
Bonded Chemicals, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.