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File #: 0334-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/28/2020 In control: Finance Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Automotive and Truck Spring Repair with Frame & Spring, Inc.
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Automotive and Truck Spring Repair with Frame & Spring, Inc. This contract provides for Automotive and Truck Spring Repair used by the Division of Fleet Management to repair vehicles.

The contract, PO077465 was established in accordance with Request for Quotation RFQ005557 and authorized under Ordinance Number 1630-2017 and will expire June 30, 2020. In accordance with the bid specifications, the City and Frame & Spring, Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be June 30, 2021.

FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management must set aside their own funding for their estimated expenditures.

Title

To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Automotive and Truck Spring Repair with Frame & Spring, Inc.

Body

WHEREAS, the Purchasing Office entered into a Universal Term Contract for Automotive and Truck Spring Repair for use by the Division of Fleet Management; and

WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005557 with Frame & Spring, Inc. deemed the lowest, most responsive, responsible and best bidder, and

WHEREAS, in accordance with the bid specifications, the City and Frame & Spring, Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to renew a Universa...

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