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File #: 0346-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/29/2020 In control: Finance Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pre-Owned Vehicles with Ricart Properties, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pre-Owned Vehicles with Ricart Properties Inc.  The Division of Fleet Management is the primary user for pre-owned, unmarked vehicles.  Pre-owned vehicles are used as covert vehicles for the Division of Police.  The term of the proposed option contract would be approximately three (3) years, expiring March 30, 2023, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on January 23, 2020.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

                     

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ014469).    One (1) bid was received. 

 

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

 

Ricart Properties, Inc., Vendor #004963 expires 1/28/2022, Item 1, $1.00

Total Estimated Annual Expenditure: $450,000, Division of Fleet Management, the primary user

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT:  The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.  City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pre-Owned Vehicles with Ricart Properties, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).

 

Body

 

WHEREAS, the Pre-Owned Vehicle Universal Term Contract is needed to provide covert operations and investigations for the Division of Police; and

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on January 23, 2020 and selected the responsive, responsible and best bidder; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Fleet Management to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Pre-Owned Vehicles with Ricart Properties, Inc.; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Pre-Owned Vehicles in accordance with Request for Quotation RFQ014469 for a term of approximately three (3) years, expiring March 30, 2023, with the option to renew for one (1) additional year, as follows:

 

Ricart Properties, Inc., Item 1, $1.00

 

SECTION 2.  That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.