Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners in an amount up to $51,057.52 for additional professional services related to the design of Fire Station 23 Bay Extension at 4451 E. Livingston Avenue.
The original design contract was authorized by Ordinance No. 0732-2019 and approved by City Council on April 11, 2019. The modification of the contract is necessary for additional services that were not anticipated in the original fee proposal for the bay extension. The additional services include the design of a necessary electrical services upgrade due to the current system operating at maximum capacity.
This modification will also extend the contract to May 29, 2021.
Prices already established in the contract were used to determine the cost of this modification.
Abbot Studios Architects Planners Contract Compliance No. 31-1181520, expiration date June 13, 2021.
Emergency action is requested so that design work may begin as soon as practical.
Fiscal Impact: This ordinance authorizes the expenditure of $51,057.52 from the Public Safety Voted Bond Fund with Abbot Studios Architects Planners for additional professional services related to the design of an electrical services upgrade for the Fire Station 23 Bay Extension at 4451 E. Livingston Avenue. This ordinance also authorizes an amendment to the 2019 Capital Improvement budget (CIB) and the transfer of funds within the Public Safety Voted Bond Fund.
Original Purchase Order Amount (0732-2019): $ 136,022.86
Modification No. 1 (current): $ 51,057.52
Total (Original and Modification): $ 187,080.38
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within Public Safety Voted Bond Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners for additional design professional services for electrical services upgrade at Fire Station 23; and to authorize the expenditure of $51,057.52 from the Public Safety Voted Bond Fund; and to declare an emergency. ($51,057.52)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, it is necessary to modify and extend a contract with Abbot Studios Architects Planners in an amount up to $51,057.52 for additional design professional services; and
WHEREAS, the original contract was authorized by Ordinance No. 0732-2019 and approved by City Council on April 11, 2019; and
WHEREAS, it is necessary to authorize the expenditure of $51,057.52 from the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Abbot Studios Architects Planners for engineering design services for electrical services upgrade at Fire Station 23 Bay Extension at 4451 E. Livingston Avenue, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Abbot Studios Architects Planners for additional design professional services at Fire Station 23.
SECTION 2. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund | Project | Project Name | Current |Change | C.I.B. as Amended
7701 | P330047-100000 | Horse Barn Electric Improvements | $29,876.00 | ($29,875.82) | $0.0
7701 | P340157-100000 | Fire Station 23 - Bay Extension | $21,673.25 | $29,875.82 | $51,549.07
SECTION 3. That the transfer of $29,875.82, or so much thereof as may be needed, is hereby authorized within Fund 7701 (Public Safety Voted Bond Fund), from Dept-Div 3003, Project P330047-100000 (Horse Barn Electric Improvements), Object Class 06 (Capital Outlay) to Dept-Div 3004, Project P340157-100000 (Fire Station 23 Bay Extension), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $51,057.52, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7701 (Public Safety Voted Bond Fund), in Dept-Div 3004, P340157-100000 (Fire Station 23 Bay Extension), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.