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File #: 0247-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/16/2020 In control: Public Utilities Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Director of Public Utilities to enter into a professional construction management agreement with Black & Veatch Corporation for the Lower Olentangy Tunnel capital improvement project; and to authorize the expenditure of up to $4,174,157.47 from the Sewer General Obligation Bond Fund. ($4,174,157.47)
Attachments: 1. LOT CM Project Map, 2. ORD. 0247-2020 Funding Template, 3. Ord. 0247-2020 Utilization

Explanation

 

1. BACKGROUND: The project is a consent order project which will provide hydraulic relief to three main trunk sewers: the Franklin Main Interceptor Sewer, the Olentangy Scioto Interceptor Sewer and the Olentangy Main Interceptor Sewer.  This project will mitigate the seven Combined Sewer Overflows (CSOs) located along the Olentangy River corridor and assist with the mitigation of three designed sewer reliefs, thereby improving water quality in the Olentangy River.  The project benefits are further described in the Integrated Plan and 2015 Wet Weather Management Plan Update Report dated September 2015.  This ordinance authorized the professional construction management for the project with Black & Veatch Corporation.  The construction portion of the work will be bid and legislated separately.

 

The project is in the Citywide Community Planning Area #99 as the work area crosses multiple planning areas.

 

2. PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) on September 18, 2019 through November 1, 2019 and received four (4) responses.  The responding firms are listed below.  The evaluation committee selected two (2) firms for two (2) projects.  This project, the Lower Olentangy Tunnel project was assigned to Black & Veatch Corporation.  Smoot is the other firm that was selected to provide professional construction management for the Big Walnut Trunk Phase 2 project.  All responding proposals were evaluated according to Columbus City Code Chapter 329.

 

Name

CC No.

Exp. Date

Vendor #

City/State

Status

Black & Veatch

43-1833073

9/12/2021

008038

Columbus, OH

MAJ

DLZ

31-1268980

1/2/2021

004939

Columbus, OH

MBR

Parsons Transp.

36-0982270

9/5/2016

007166

Columbus, OH

MAJ

Smoot

31-1224826

6/30/2020

004871

Columbus, OH

MBE

              

 

3.   SUMMARY OF TASKS:  This contract will provide professional construction administration and management services that shall include, full time construction inspection, project coordination, reporting, budgeting, scheduling, document tracking, startup coordination and other related tasks to ensure the City receives a quality product in conformance with the Contract Documents and project objectives of the Lower Olentangy Tunnel Project. 

 

4. MULTI-YEAR CONTRACT: The Department anticipates requesting additional future modifications/renewals to this contract.

 

5.  PROJECT TIMELINE: The schedule of this Construction Management (CM) contract will follow the schedule of the associated construction contract.  The CM contract will be authorized in March or April of 2020 and conclude in approximately June of 2026, following closeout of the construction contract.  There are annual contract renewals planned for 2022, 2023, 2024 and 2025.  The term of the entire contract will be seven years.

 

6.   CONTRACT COMPLIANCE:  43-1833073 | MAJ | 5/23/2021 | Vendor#: 008038

 

7.   EMERGENCY DESIGNATION:  Emergency legislation is not requested at this time.

 

8.  ECONOMIC IMPACT: The project is part of the Division of Sewerage and Drainage’s 2015 Blueprint program which included significant outreach for the program.  The project will improve water quality in the Olentangy River by substantially reducing wet weather overflows from seven (7) CSO structures as well as three (3) other sewer relief structures.

 

9.   FISCAL IMPACT: There is sufficient funding and authority within the Sanitary Sewer General Obligation Bond Fund 6109 for this expenditure.

 

Title

 

To authorize the Director of Public Utilities to enter into a professional construction management agreement with Black & Veatch Corporation for the Lower Olentangy Tunnel capital improvement project; and to authorize the expenditure of up to $4,174,157.47 from the Sewer General Obligation Bond Fund. ($4,174,157.47)

 

Body

 

WHEREAS, the Department of Public Utilities advertised a Request for Proposals for the Lower Olentangy Tunnel Professional Construction Management Project and selected Black & Veatch Corporation to provide these services; and

 

WHEREAS, it is necessary to authorize the Director to enter into a professional construction management agreement with Black & Veatch Corporation for the Lower Olentangy Tunnel Professional Construction Management Project CIP# 650724-100000; and

 

WHEREAS, it is necessary to authorize the expenditure of up to $4,174,157.47 from the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional construction management agreement with Black & Veatch Corporation for the Lower Olentangy Tunnel Project for the preservation of the public health, peace, property, safety and welfare; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to enter into a professional construction management agreement with Black & Veatch Corporation, 4449 Easton Way, Suite 150, Columbus, Ohio 43219 in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That the expenditure of up to $4,174,157.47 from the Sanitary Sewer General Obligation Bond Fund 6109 is authorized per the account codes in the attachment to this ordinance.

 

SECTION 3.  That said firm, Black & Veatch Corporation shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 8.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.