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File #: 0252-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/16/2020 In control: Public Utilities Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Director of Public Utilities to renew, renewal #1, an existing engineering agreement with Burgess & Niple, Inc. for the Blueprint Fifth by Northwest Sunrise/Glen project; to authorize the expenditure of up to $1,257,388.86 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvement Budget. ($1,257,388.86)
Attachments: 1. ORD. 0252-2020 Funding Template, 2. ORD 0252-2020 Utlization, 3. ORD. 0252-2020 FifthByNorthwest_ProjectArea

Explanation

 

1. BACKGROUND:  This legislation authorizes the Director of Public Utilities to renew an engineering agreement with Burgess & Niple, Inc. for the Blueprint 5th Ave by Northwest Sunrise/Glenn Integrated Solutions Project. It is the objective of the City to mitigate DSRs (Designed Sewer Reliefs) overflows throughout the City’s collection system to the 10-year level of service.  The City will evaluate and determine if this is best accomplished by eliminating inflow and infiltration into sanitary sewers, and constructing green infrastructure to retain and treat the resulting stormwater. 

 

To accomplish this objective, the scope of work for this project will include all the requisite evaluation, formulation, and design to produce fully independent construction documents for the remediation of inflow and infiltration (I/I), green infrastructure (GI) technologies, and other related activities and/or documents necessary for project completion. A future modification is anticipated. 

 

This project will also conduct field investigations, model all DOSD-owned storm water system facilities in the area, and devise, plan, and produce preliminary design documents for all green infrastructure facilities to accommodate storm water removed from the sanitary system by the I/I remediation efforts.

 

This work will occur in the West Olentangy planning area, and the limits of the project are bounded by King Avenue and Third Avenue on its northern and southern extents and by Northwest Boulevard and Wyandotte Road on its eastern and western extents.

 

This contract renewal will provide the funding necessary to conduct additional public meetings and outreach, complete the designs of the GI and private property work as well as the assembly of the bid documents for each of the phases.

 

1.1 Amount of additional funds to be expended: $1,257,388.86

                     Original Contract                                          $ 1,043,247.72

                     Renewal #1(this renewal)                                          $ 1,257.388.86

                     Renewal # 2 (estimated)                                          $    250,000.00

                       CONTRACT TOTAL                                          $ 2,550,636.58

 

1.2. Reasons additional goods/services could not be foreseen:

This is a planned contract modification/renewal and the additional services were identified in the original contract ordinance.

 

1.3. Reason other procurement processes are not used: 

Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit. 

 

1.4. How cost of modification was determined:

A cost estimate for the proposed scope of work was prepared by Burgess & Niple, Inc. and reviewed by DOSD. 

 

2. PROJECT TIMELINE: It is anticipated that this renewal will be for a term of 2 years.

 

3. EMERGENCY DESIGNATION:  An emergency designation is not requested at this time.

   

4. CONTRACT COMPLIANCE No.:  31-0885550 | MAJ | Exp. 2/6/2020 | Vendor # 004425

5. ECONOMIC IMPACT: This project is being completed as part of the City’s Blueprint Columbus program.  This project will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways.  The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).

 

Community outreach is big part of these projects and the initial public meetings have been held.  Subsequent meetings with other interested, neighborhood committees have also been held to inform them of the potential changes.

 

6. FISCAL IMPACT:  This legislation authorizes the expenditure of $1,257.388.86 from the Sanitary Sewer General Obligation Bond Fund 6109; a transfer within the Sanitary Sewer General Obligation Bond Fund 6109 and an amendment to the 2019 Capital Improvement Budget is necessary. 

 

Title

 

To authorize the Director of Public Utilities to renew, renewal #1, an existing engineering agreement with Burgess & Niple, Inc. for the Blueprint Fifth by Northwest Sunrise/Glen project; to authorize the expenditure of up to $1,257,388.86 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvement Budget. ($1,257,388.86)

 

Body

 

WHEREAS, the original agreement, Contract No. PO27435 was authorized by Ordinance 2107-2016, passed September 19, 2016; executed by the Director on September 20, 2016; approved by the City Attorney on September 29, 2016 in the amount of $1,043,247.72; and

 

WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the existing engineering agreement for the Division of Sewerage and Drainage; and

 

WHEREAS, it is necessary to authorize the City Auditor to expend up to $1,257.388.86 from the Sanitary Sewer System GO Bond Fund 6109 for said renewal; and

 

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to provide sufficient authority; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to renew an existing professional engineering service agreement with Burgess & Niple for the Blueprint Fifth by Northwest Sunrise/Glen Project for the preservation of the public health and safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities is hereby authorized to renew an existing professional engineering service agreement with Burgess & Niple, Inc., 5085 Reed Road, Columbus, Ohio 43220, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That the Director is hereby authorized to expend up to $1,257,388.86 per the account codes in the attachment to this ordinance.

 

SECTION 3.  That said company, Burgess & Niple, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 4.  That the 2019 Capital Improvement Budget is amended as follows:

 

Fund # | Project # | Project Name | Current Authority | Revised Authority | Net Change

6109 | 650870-109152 | Blueprint 5th Avenue by Northwest - Edgehill/Meadow | $800,000 | $542,611 | -$257,389

6109 | 650870-109151 | Blueprint 5th Avenue by Northwest - Sunrise/Glenn | $1,000,000 | $1,257,389 | +$257,389

 

SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.   That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.