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File #: 0260-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/17/2020 In control: Public Utilities Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Director of Public Utilities to enter into contract with Groundworks OBA, LLC, DBA Ohio Basement Authority, for the Volunteer Sump Pump Program - Blueprint Hilltop 1, Phase 2 Project; to authorize the expenditure of up to $317,935.05 from the Sanitary Sewer General Obligation Bond Fund; to authorize an expenditure of up to $2,000.00 for prevailing wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($319,935.05)
Attachments: 1. Ord. 0260-2020 Funding Template, 2. ORD. 0260-2020 Utilization

Explanation

 

1.  BACKGROUND:  This legislation authorizes the Director of Public Utilities to enter into a contract with the Groundworks OBA, LLC DBA Ohio Basement Authority for the Volunteer Sump Pump Program - Blueprint Hilltop 1, Phase 2 Project, CIP 650876-153004. The work for this project consists of installing sump pumps and other such work as may be necessary to complete the contract in accordance with the technical specifications as set forth in this Invitation for Bid (IFB).

 

Planning Area - 53  Greater Hilltop                 

     

2.  PROCUREMENT: The Department of Public Utilities advertised for bids pursuant to the requirements of city code section 329 for the Blueprint Hilltop 1, Phase 1 Project: Volunteer Sump Pump Project and received three bids. The bids were opened on December 18, 2019 and evaluated using the Bid Tab and Quality Factor Form (QFF) process. Three (3) bids were received and Groundworks OBA LLC bid was the lowest, best, responsive and responsible bid. 

    

Name

CC No.

Exp. Date

Vendor #

City/State

Status

Groundworks OBA

30-1147944

7/26/2021

030312

Columbus, OH

MAJ

J&D Home Impvs.

31-1225499

11/25/2021

028672

Reynoldsburg, OHMAJ

 

MidState Basemt.

84-2787249

10/4/2021

030954

Columbus, OH

MAJ

 

                           

3.  PROJECT TIMELINE:  Contract work shall be substantially completed in a manner acceptable to the City within 365 days from the date that a Notice To Proceed (NTP) is issued by the City.

 

4.   EMERGENCY DESIGNATION: An emergency designation is not requested at this time.

 

5.  CONTRACT COMPLIANCE NUMBER:  30-1147944 | MAJ | Exp. 07/26/2021 | Vendor # 030312

 

6.   ENVIRONMENTAL IMPACT:  NA

 

7.   FISCAL IMPACT: This ordinance authorizes the expenditure of up to $319,935.05 from the Sanitary Sewer General Obligation Bond Fund, which includes $2,000.00 for Prevailing Wage Administration fees to the Department of Public Service, and amends the 2019 Capital Improvements Budget to create sufficient budget authority for this project.

 

Title

 

To authorize the Director of Public Utilities to enter into contract with Groundworks OBA, LLC, DBA Ohio Basement Authority, for the Volunteer Sump Pump Program - Blueprint Hilltop 1, Phase 2 Project; to authorize the expenditure of up to $317,935.05 from the Sanitary Sewer General Obligation Bond Fund; to authorize an expenditure of up to $2,000.00 for prevailing wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($319,935.05)

 

Body

 

WHEREAS, the Department of Public Utilities is under a mandate from Ohio EPA to eliminate sanitary sewer overflows and basement back-ups; and

 

WHEREAS, the Volunteer Sump Pump Program - Blueprint Hilltop 1, Phase 2 Project is designed to reduce residential backups in the impacted area; and

 

WHEREAS, it is necessary to authorize the expenditure of up to $317,935.05 from the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it is necessary to authorize the expenditure of  up to $2,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109 for prevailing wage services to the Department of Public Service; and

 

WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget to create sufficient authority for this project; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a contract with the Groundworks OBA, LLC, DBA Ohio Basement Authority, for the Volunteer Sump Pump Program - Blueprint Hilltop 1, Phase 2 Project, CIP 650876-153004, at the earliest practical date for the preservation of the public health, peace, property, safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities is hereby authorized to enter into contract with Groundworks OBA, LLC, DBA Ohio Basement Authority, 911 Stelzer Road, Columbus, Ohio 43219 for the Volunteer Sump Pump Program - Blueprint Hilltop 1, Phase 2 Project CIP# 650876-153004 in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That the Director of Public Utilities is authorized to expend up to $319,935.05 from the Sanitary Sewer General Obligation Bond Fund 6109, which includes $2,000.00 for prevailing wage services to the Department of Public Service.

 

SECTION 3. That the 2019 Capital Improvements Budget Ordinance is hereby amended as follows:

 

Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change

6109 | 650876-115170 | Volunteer Sump Pump Prog. Hilltop 1 Blueprint Area | $1,863,575 | $1,543,639 | -$319,936

6109 | 650876-153004 | Blueprint Hilltop 1, Phase 2 Project | $0 | $319,936 | +$319,936

 

SECTION 4: That Groundworks OBA, LLC, DBA Ohio Basement Authority shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 5.   That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.

 

SECTION 6. That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.   That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.