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File #: 0265-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/17/2020 In control: Public Utilities Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Director of Public Utilities to renew and increase an Indefinite Quantity Contract with JDM Services, LLC., dba Frank Road Recycling Solutions, for Disposal of Clean Fill Dumping Services for the Division of Water; and to authorize the expenditure of $100,000.00 from the Water Operating Fund. ($100,000.00)
Attachments: 1. ORD 0265-2020 Renewal #1, 2. ORD 0265-2020 Financial Coding
Explanation

BACKGROUND: This legislation authorizes the Director of Public Utilities to renew and increase an existing Indefinite Quantity Contract for Disposal of Clean Fill Dumping Services with JDM Services LLC dba Frank Road Recycling Solutions in the amount of $100,000.00. The Department of Public Utilities uses this service to dispose of clean fill from repair projects involving water, sewer and power infrastructure.

The Department of Public Utilities publicly opened one bid on January 16, 2019 and JDM Services LLC dba Frank Road Recycling Solutions was the only responsive, responsible and best bidder. Purchase Agreement, PA003788, was established in accordance with Request for Quotation RFQ011085 and authorized under Ordinance Number 0391-2019 and will expire April 1, 2022. This legislation seeks to add funding to the contract without extending the contract term. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.

SUPPLIER: JDM Recycling Services LLC dba Frank Road Recycling Solutions, vendor #005944, CC#31-1772741 expires 2/7/21, Majority Status

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for the first contract renewal is to ADD $100,000.00. Total contract amount including this modification is $230,000.00.

2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal and funding increase is to provide the additional funding necessary for the payment of services to be provided through February 28, 2021.

3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the sco...

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