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File #: 0307-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/24/2020 In control: Public Utilities Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with Evans, Mechwart, Hambleton and Tilton, Inc. for the Stormwater Strategic Plan, Phase 2 Project; to authorize the transfer within and the expenditure of up to $230,000.00 from the Storm Sewer Bonds Fund; and to amend the 2019 Capital Improvements Budget. ($230,000.00)
Attachments: 1. Ord. 0307-2020 AC 611032-100000, 2. Ord. 0307-2020 Utilization Reporting Form 611032-100000
Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing engineering agreement with Evans, Mechwart, Hambleton and Tilton, Inc. in the amount of $230,000 for the Stormwater Strategic Plan, Phase 2, CIP 611032-100000. The work to be performed under this contract will improve the efficiency of the identification, design, and construction of stormwater infrastructure, which in turn can be expected to reduce construction and long-term maintenance costs.

Modification Information:
1.1 Amount of additional funds to be expended: $230,000.00
Original Contract Amount (PO066395): $310,000.00
Modification #1 (Current): $230,000.00
TOTAL CONTRACT AMOUNT INCLUDING THIS MODIFICATION........... $540,000.00
Maximum monetary obligation of the City under this contract as amended shall not exceed $540,000.00
1.2 Reasons additional goods/services could not be foreseen.
Additional stormwater engineering work has been identified that was not known at the time the original engineering agreement was legislated, but is critical to the sewer system infrastructure.
1.3 Reason other procurement processes are not used:
Additional stormwater work has been identified that is part of this planned work.
1.4 How cost of modification was determined:
An engineering cost estimate was negotiated with the firm.

2. CONTRACT COMPLIANCE NO.: 31-0685594 | Exp. 12/17/2021 | MAJ | Vendor#: 004214

3. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.

4. ECONOMIC IMPACT: The work to be performed under this contract will improve the efficiency of the identification, design, and construction of stormwater infrastructure which in turn can be expected to reduce construction and long-term maintenance costs.
5. FISCAL IMPACT: This ordinance authorizes a transfer and expenditure up to $230,000.00 from the Storm Sewer Bonds Fund 6204. An amendment to the 2019 Capital Improvements Budget is also necessary.

Title
To authori...

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