Explanation
1. BACKGROUND
This ordinance will authorize the Director of Finance and Management, on behalf of the Department of Public Service to establish a purchase order with Ohio Valley AV, LLC utilizing the State of Ohio, State Term Schedule Contract #800362, expiration date 9/30/2020 to purchase audio/visual equipment and installation services. This purchase is necessary to upgrade the audio/visual equipment at the Department of Public Service, Division of Infrastructure Management’s training center. The vendor will update a total of four (4) conference rooms. The current equipment is obsolete and beyond repair.
Ordinance No. 582-1987 authorized the City of Columbus to purchase from the State of Ohio cooperative purchasing contracts which may be bid or negotiated by the State.
2. FISCAL IMPACT
This is a budgeted expenditure within the Street Construction, Maintenance, and Repair Fund (Fund 2265), the upgrade is needed, and the fund has the available resources to make this purchase.
3. CONTRACT COMPLIANCE
The contract compliance number for Ohio Valley AV, LLC is CC#011717 and expires 2/3/2022.
4. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project, so materials purchases can be made at the earliest possible time.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders with Ohio Valley AV, LLC utilizing an Ohio State Term Schedule for the purchase of audio/visual equipment and services, to authorize the expenditure of $78,726.25 from the Street Construction, Maintenance, and Repair Fund (Fund 2265); and to declare an emergency. ($78,726.25)
Body
WHEREAS, the Department of Public Service needs to replace obsolete audio/visual equipment at the training center; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Service to establish a purchase order with Ohio Valley AV, LLC utilizing the State of Ohio, State Term Schedule Contract #800362; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders with Ohio Valley AV, LLC thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Public Service, be and is hereby authorized to establish purchase orders with Ohio Valley AV, LLC utilizing the State of Ohio, Term Schedule Contract #800362, expiration date 9/30/2020, pursuant to ordinance number 0582-1987, at a total cost of $78,726.25.
SECTION 2. That the expenditure of $78,726.25 or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund); Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.