Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for street cleaning in Columbus. Debris gathered, as a result of street cleaning, brush clearing, and other street maintenance activities is dumped at the landfill operated by the Solid Waste Authority of Central Ohio (SWACO). The Division of Traffic Management has a need to dispose of traffic installation debris, resulting from the installation of new traffic poles, at the landfill operated by the Solid Waste Authority of Central Ohio (SWACO). The City is required to use SWACO waste disposal services due to an existing contractual relationship. This legislation authorizes the expenditure of up to $415,000.00 for tipping fees at SWACO’s landfill.
2. FISCAL IMPACT
Funds totaling $400,000.00 are budgeted and available for this expenditure within the Division of Infrastructure Management. Funds totaling $15,000.00 are budgeted and available for this expenditure with the Division of Traffic Management.
3. EMERGENCY DESIGNATION
The Divisions request emergency designation for the legislation so as to avoid delays of payment to SWACO that could result in the city incurring interest and penalties as specified within the agreement between the City and SWACO.
Title
To authorize the Director of Public Service to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO) for landfill use by the Division of Infrastructure Management and the Division of Traffic Management; to authorize the expenditure of $415,000.00 or so much thereof as may be needed from the Street Construction, Maintenance, and Repair Fund (Fund 2265); and to declare an emergency. ($415,000.00)
Body
WHEREAS, the Division of Infrastructure Management is responsible for the maintenance of roadways in Columbus; and
WHEREAS, debris collected from the street cleaning activities must be dumped at an approved landfill; and
WHEREAS, the Division of Traffic Management has a need to dispose of construction debris; and
WHEREAS, funds are budgeted and available for these expenditures; and
WHEREAS, to ensure that funds are available and there is no lapse in service or late fee assessed; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management and Division of Traffic Management, in that it is immediately necessary to establish an encumbering document with the Solid Waste Authority of Central Ohio (SWACO) for disposal services, to avoid incurring interest penalties due to late payments, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO), 4239 London Groveport Rd., Grove City, OH 43123, in an amount not to exceed $415,000.00, for payment of refuse tipping fees in accordance with the applicable specifications on file in the Office of the Director of Public Service, which are hereby approved.
SECTION 2. That for the purpose of paying the cost of the tipping fees, the sum of $400,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance to the Solid Waste Authority of Central Ohio (SWACO).
SECTION 3. That for the purpose of paying the cost of the tipping fees, the sum of $15,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Division of Traffic Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance to the Solid Waste Authority of Central Ohio (SWACO).
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.