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File #: 0351-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/29/2020 In control: Recreation & Parks Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the Director of the Department of Recreation and Parks to enter into contract for hosted software, maintenance, and support of the Activenet software application with Active Network, LLC; to authorize the expenditure of $170,000.00 from the Recreation and Parks Department Operating Fund; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; and to declare an emergency. ($170,000.00)
Attachments: 1. Activenet Bid Waiver 2020, 2. Activenet 2020
Explanation

The Initial Term of the contract with Active Network LLC, signed in February 2017, for maintenance and support of the Activenet software application has concluded. Upon the completion of the Initial Term, the contract provides for automatic renewals for two (2) year terms until either party gives written notice to terminate the Hosted Software no less than twelve (12) months prior to the end of the Renewal Term.

This ordinance will authorize the Director of Recreation and Parks to enter into the first year of the first two (2) year Renewal Term with Active Network LLC, to waive the competitive bidding provisions of the Columbus City Code Chapter 329, and authorize the expenditure for this agreement.

Background: Activenet has been the hosted online registration system for class registration at CRPD since 2008 when a bid process was used to select them. Requests for proposals were taken again in 2015 and eight vendors responded. A group of five CRPD staff evaluated the proposals and Activenet was selected to continue as the provider.

The Recreation and Parks Department utilizes Activenet software applications to assist with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.

Passage of this legislation will authorize the Director of the Recreation and Parks Department to enter into year one (1) of a two (2) year agreement with Active Network, LLC fo...

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