Explanation
1. BACKGROUND: The City of Columbus Department of Public Utilities initiated the Construction Administration/Inspection (CA/CI) Request for Proposals in order to establish Construction Administration and Inspection Services contracts for projects with the Division of Water (DOW), for Sewerage System Engineering projects with the Division of Sewerage and Drainage (DOSD), and for Engineering Section projects with the Division of Power (DOP). The Department selected five (5) firms to provide these services during 2020, 2021, and 2022. Each contract will be modified as needed during the three (3) year period for additional projects. This original agreement with Evans, Mechwart, Hambleton, and Tilton Inc. includes Division of Power’s Lighting Projects, Mock Road CIP 440007-100016, North Central Standard Street Lighting Project (Sunbury Road) CIP 440007-100018, and Innis Road Standard Street Lighting Project CIP 440007-100019 and Division of Sewerage and Drainage’s FRA-70 Pump Station ST-8 Rehabilitation Project CIP 611705-100000.
2. PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) on September 25, 2019 through October 25, 2019 pursuant to the overall requirements of City Code Chapter 329 in order to solicit proposals for construction administration and inspection services. Ten (10) proposals were received and reviewed, and it was determined that five (5) firms best met the needs of the Department of Public Utilities. Those five (5) firms which were selected to provide CA/CI Services include: DLZ, EMH&T, HR Gray, Resource International, and Stantec. (Selected firms are in bold below)
|
Name |
CC No. |
Exp. Date |
Vendor |
City/State |
Status |
|
CTL Engineering |
31-0680767 |
8/1/2020 |
004209 |
Columbus, OH |
MBE |
|
DLZ Ohio |
31-1268980 |
2/20/2020 |
004939 |
Columbus, OH |
MBR |
|
EMH&T |
31-0685594 |
12/17/2021 |
004214 |
Columbus, OH |
MAJ |
|
HR Gray |
31-1050479 |
6/26/2021 |
004640 |
Columbus, OH |
MAJ |
|
Prime CMS |
31-0803677 |
4/2/2020 |
024771 |
Columbus, OH |
MAJ |
|
Quality Control |
34-1545509 |
4/2/2020 |
025185 |
Bedford, OH |
MAJ |
|
Resource Intl. |
31-0669793 |
5/21/2020 |
004197 |
Columbus, OH |
MAJ |
|
Smoot |
31-1224826 |
2/23/2020 |
004871 |
Columbus, OH |
MBE |
|
Stantec |
11-2167170 |
8/1/2021 |
000462 |
Columbus, OH |
MAJ |
|
True Inspection |
26-1737051 |
12/12/2020 |
011399 |
Columbus, OH |
MBR |
3. SUMMARY OF TASKS: Work to be completed by this contract consists of providing construction administration and inspection services on an “as-needed” basis. The work will include construction administration and inspection services for various projects such as construction of sewers, water mains, elevated storage tanks, booster stations, and transmission and distribution power systems. Construction administration and inspection services may include part- or full-time inspection on construction projects, leading construction progress meetings, taking survey coordinates, providing necessary testing, recommending change orders and contract extensions based on field conditions, submitting pay applications for the contractor, preparing and maintaining a punch list, etc.
4. MULTI-YEAR CONTRACT: The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
5. PROJECT TIMELINE: The projects are expected to be completed within the three year contract term.
6. Contract Compliance No.: Evans, Mechwart, Hambleton, and Tilton Inc. | 31-0685594 | Exp. 12/17/2021 | MAJ
7. Emergency Designation: Emergency legislation is requested at this time in order to meet project timelines and deliverables.
8. Economic Impact: This contract is for construction administration and inspection services. This work will ensure the Department’s construction projects are done correctly and will last the anticipated service life.
9. Fiscal Impact: An expenditure of up to $72,241.02 from the Electricity General Obligation (G.O.) Bonds Fund 6303 is needed. An expenditure of $449,697.77 from the Storm Water Bond Fund 6204 is also needed.
Title
To authorize the Director of Public Utilities to enter into an agreement for Construction Administration and Inspection Services with Evans, Mechwart, Hambleton, and Tilton Inc.; to authorize an expenditure of up to $72,241.02 from the Electricity General Obligation (G.O.) Bonds Fund for the Mock Road, North Central (Sunbury Road), and Innis Road Standard Street Lighting Projects; to authorize an expenditure of up to $449,697.77 from the Storm Water Bond Fund for the FRA-70 Pump Station Rehabilitation Project; and to declare an emergency. ($521,938.79)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for the Construction Administration/Construction Inspection services; and
WHEREAS, Evans, Mechwart, Hambleton, and Tilton Inc. was one of five (5) firms selected to provide these services according the criteria specified in Columbus City Code Chapter 329; and
WHEREAS, it is necessary for the City to enter into an engineering agreement with Evans, Mechwart, Hambleton, and Tilton Inc. for Construction Administration and Inspection Services; and
WHEREAS, it is necessary to authorize the expenditure of up to $72,241.02 from the Electricity General Obligation (G.O.) Bonds Fund 6303 for the Mock Road, North Central (Sunbury Road), and Innis Road Standard Street Lighting Projects for construction administration and inspection services; and
WHEREAS, it is necessary to authorize the expenditure of up to $449,697.77 from the Storm Water General Obligation Bond Fund 6204 for the FRA-70 Pump Station ST-8 Rehabilitation Project for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into a construction administration and inspection agreement with Evans, Mechwart, Hambleton, and Tilton, Inc. in order to meet project timelines and deliverables, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into an agreement with Evans, Mechwart, Hambleton, and Tilton Inc., 5500 New Albany Road, Columbus, Ohio 43054 (Fed Tax ID 31-0685594/expires 12/17/2021/MAJ), for construction administration and inspection services, in accordance with the terms and conditions as shown in the contracts on file with the Department of Public Utilities.
SECTION 2. That the expenditure of up to $72,241.02 from the Electricity General Obligation Bond Fund 6303 is hereby authorized per this ordinance and the attached funding template.
SECTION 3. That the expenditure of up to $449,697.77 from the Storm Sewer Bond Fund 6204 is hereby authorized per this ordinance and the attached funding template.
SECTION 4. That said engineering company, Evans, Mechwart, Hambleton, and Tilton Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and to the Administrators of the Division of Power and Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
.