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File #: 0364-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/30/2020 In control: Finance Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Electric Conductors, Wire and Cable with American Wire Group, Consolidated Electrical Distributors, Inc., Utility Supply and Construction Company, dba Power Line Supply, and Wesco Distribution, Inc.; to authorize the expenditure of $4.00 from General Budget Reservation BRPO001107; to waive the competitive bidding provisions of City Code; and to declare an emergency. ($4.00)
Attachments: 1. Waiver Form.pdf
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTC) for the option to purchase Electric Conductor, Wire and Cable with American Wire Group, Consolidated Electrical Distributors, Inc., Utility Supply and Construction Company dba Power Line Supply, and Wesco Distribution, Inc. The Division of Power is the primary user of these commodities as they are used in the City’s electrical distribution system. The term of the proposed option contracts would be approximately one(1) year, expiring March 31, 2021, with the option to renew for three (3) additional years. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ014459). The Purchasing Office opened formal bids on January 23, 2020. Four bids were received. Two of the bidders failed to complete the bid worksheets correctly. One company used an older version of the worksheet and the other bidder did not complete one column of the worksheet. These omissions did not affect the ability to accurately evaluate each bidder’s response. These two bidders were the low bidder on a significant number of items. The recommendation is for a waiver to allow all items to be awarded to the lowest bidder.

The Purchasing Office is recommending award to lowest, responsible and best bidders as follows:

American Wire Group, CC#009875 expires January 31, 2022, Items 8, 14, 22, 27, 32, 33, and 59. $1.00
Consolidated Electrical Distributors, Inc., CC# 010270 expires March 31, 2020, Items 9, 12, 15, 17-21, 23-26, 29-31, 34-47, 57, 78-80 and 82. $1.00
Utility Supply and Construction Company dba Power Line Supply, CC# 007513 expires November 27, 2021, Items 10, 16, 28, 48-56, and 60. $1.00
Wesco Distribution, Inc., ...

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