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File #: 0373-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/3/2020 In control: Public Safety Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the Director of Public Safety, on behalf of the Division of Support Services, to renew the contract with Day Funeral Services for indigent cremations services; to authorize the expenditure of $180,000.00 from the General Fund; and to declare an emergency ($180,000.00).
Attachments: 1. Financial Coding
Explanation
BACKGROUND:
This ordinance authorizes the Public Safety Director, on behalf of the Division of Support Services, to renew a contract with Day Funeral Services in the amount of $180,000.00 to continue to provide indigent cremations as needed for the City of Columbus.

Ord 0485-2019 authorized the Public Safety Director, on behalf of the Division of Support Services, to enter into a contract with Day Funeral Services to provide indigent cremations as needed for the City. Ohio Revised Code Section 9.15 requires that the City be responsible for the cost of burial or cremation of an indigent person. The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing prisoner medical claims.

Bid Information: Formal Bid # RFQ010964 was opened on November 27, 2018 to create a new process for indigent cremations. Multiple responses were received. An evaluation committee was put together comprised of personnel from the Division of Support Services, Health, the Department of Public Safety’s Director’s Office, and the Franklin County Coroner’s office. Based on the average score from the committee, the bid was recommended to be awarded to Day Funeral Services.

The specifications within the RFP allow for the option of three (3), one (1) year renewals. This extension is the first of the three (3) renewals. (April 1, 2020 - March 31, 2021)

SUPPLIER: Day Funeral Service, Vendor#012847, contract compliance# 61-1688640, expires 12/18/2020

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State's unresolved findings for recovery certified search.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification is $180,000.00. The Division will request additional future modifications as additional work orders are approved. Total contract amount including this modification is $360,00...

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