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File #: 0387-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/3/2020 In control: Technology Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the appropriation of $260,311.25 from the unappropriated balance of the Columbus City Schools, Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund; to authorize the Director of the Department of Technology to modify an existing contract with CDW for expert Cisco Engineering services; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with AT&T for data services; to authorize the expenditure of $237,345.00 for the above-described purposes to continue the City of Columbus, Columbus City Schools Voice-over-Internet-Protocol (VOIP) telephone project and to declare an emergency. ($237,345.00)
Attachments: 1. CDW contract, 2. CDW-Updated rates 2020, 3. 0387-2020EXP, 4. Original AT&T quote
Explanation
This ordinance authorizes the appropriation of $260,311.25 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are funds that CCS has provided to The City of Columbus, Department of Technology (DoT) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.

Per ordinance 2557-2017 passed by City Council October 30, 2017, and all exhibits, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone company charges, staff augmentation, etc. Reimbursed funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this subfund are sought as needed and as reimbursements are submitted.

This ordinance also authorizes modifying an existing contract with CDW for expert Cisco Engineering services by adding $158,400.00 to it. This contract was recently renewed, via ordinance 3119-2019, and has a contract expiration date of 12-11-2020.

Original contract amount (PO149133/RFQ010773) - $48,960.00
Modification #1 (Ord. No. 0250-2019/ACPO003845/PO167298) - $ 0.00
Modification #2 (Ord. No. 1084-2019) - $247,200.00
Renewal #1 (Ord. No. 3119-2019) - $0
Modification #3 (This ordinance) - $158,400.00
Total aggregate amount of contract and modifications/renewals - $454,560.00

Finally, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data ...

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