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File #: 0395-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/4/2020 In control: Public Utilities Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Director of Public Utilities to modify and increase the contract with The Herald, Inc. for printing services; to authorize the expenditure of $65,000.00 from the Water Operating Fund, $7,000.00 from the Electricity Operating Fund, $5,000.00 from the Storm Sewer Operating Fund, and $23,000.00 from the Sanitary Sewer Systems Operating Fund ($100,000.00).
Attachments: 1. Ord 0395-2020 Additional Information, 2. Ord 0395-2020 Financial Form, 3. Ord 0395-2020 Subcontractor Form

BACKGROUND: The Department of Public Utilities entered into a contract with The Herald, Inc. for the purchase of printing services for the Department of Public Utilities. These services include, but are not limited to prepress, printing, variable data imaging, finishing, fulfillment, CD production, and delivery services. This contract was the result of a Director's bid received on December 23, 2016 (RFQ004083). The Herald, Inc. was the lowest, responsive and responsible, and best bidder and complied with all requirements of the specifications. The original contract was in effect from the date of execution to March 31, 2018 with an annual extension clause that provides for four additional one-year extensions. The original contract was to March 31, 2018, with Modification #1 and #2 extending the contract to March 31, 2019 and 2020 respectively. The Department is pleased with their performance and would like to renew and modify the original contract to extend the term for one additional year and for a total of $100,000.00.

There is a need to enter into a modification of the original contract to ensure that there are no interruptions in the timely delivery of printing services.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

VENDOR: The Herald, Inc. (27-3190748, DAX #003174), expires January 18, 2021.
The Herald, Inc. does not hold MBE/FBE status.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 3 is ADD $100,000.00. Total contract amount including this modification is $438,811.73. The modification represents a further reduction in the number of items needed related to changed methods of delivery and funding added during the contract period for costs related to the services provided. The need f...

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