Explanation
Background: This legislation amends the 2019 Capital Improvement Budget; authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund; authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk (hereinafter Municipal Court Clerk”) to enter into the Universal Term Contract (UTC) with Brown Enterprise Solutions, LLC in the amount of $236,465.73, for the provision of desktop computers, monitors, server and computer related products (hereinafter computer equipment).
The computer equipment is obsolete. The replacement of the equipment is crucial for the continued efficiency of the Franklin County Municipal Court.
Bid Information: The computer equipment will be purchased off of the Universal Term Contract: Brown Enterprise Solutions, LLC: PA003347; expiration date: 4/30/2020
Contract Compliance Numbers:
Brown Enterprise Solutions, LLC: 90-0353698; expiration date: 1/31/2021
DAX Vendor Number: 010668
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency justification: Emergency declaration is requested to provide for the continuity of the services for the Franklin County Municipal Court.
Fiscal Impact: Funds totaling $236,465.73 are available within the General Permanent Improvement Fund.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $236,465.73 within the General Permanent Improvement Fund; to authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into the Universal Term Contract with Brown Enterprise Solutions, LLC, for the provision of computer equipment; to authorize the expenditure of $236,465.73 from the General Permanent Improvement Fund; and to declare an emergency. ($236,465.73)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget, and
WHEREAS, the City Auditor is hereby authorized to transfer and appropriate $236,465.73 within the General Permanent Improvement Fund, and
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Municipal Court Clerk to enter into the Universal Term Contract with Brown Enterprise Solutions, LLC for the provision of computer equipment, and
WHEREAS, the replacement of the computer equipment is crucial for the continued efficiency of the Franklin County Municipal Court, and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Department of Finance and Management to enter into the Universal Term Contract with Brown Enterprise Solutions, LLC, for the provision of computer equipment for the continuity of the services for the Franklin County Municipal Court, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P748999-100000 | Unallocated Balance |$493,533.00 |$ 236,465.73| ($257,067.27)
P780004-100005 | Computer Equipment| $0 | $236,465.73| $236,465.73
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $236,465.73 or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Department of Finance and Management on behalf of the Municipal Court Clerk be and is hereby authorized to enter into the Universal Term Contract with Brown Enterprise Solutions, LLC, for the provision of computer equipment.
SECTION 4. That the expenditure sum of $236,465.73 or so much as may be needed, be and hereby is authorized from in Fund 7748 (General Permanent Improvement Fund); Department-Division 2601 (Municipal Court Clerk); Object Class 06 (Capital Outlay); Project P780004-100005, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.