Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order from an existing Universal Term Contract with Statewide Ford Lincoln Inc., for the purchase of pursuit and response vehicles for the Police and Fire Divisions. This ordinance is for the purchase of fifty-nine (59) pursuit SUVs and five (5) K-9 vehicles for the Division of Police, as well as three (3) K-9 vehicles for the Division of Fire. The purchase order for these vehicles will be issued from an existing Universal Term Contract (UTC) with Statewide Ford Lincoln that was previously established by the City of Columbus Purchasing Office.
Statewide Ford Lincoln, Inc. vendor#006832, PA003232 - Police Pursuit Veh - expires 6/30/2020 - ($2,496,729.96 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $2,496,729.96 from the Special Income Tax fund for the purchase of pursuit and response vehicles. The Department of Finance and Management budgeted $9.0 million in the Special Income Tax Fund for 2020 Citywide Vehicle Acquisitions. The Fleet Management Division expended $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting for General Fund Departments.
Emergency action is requested to ensure that the vehicles can be purchased prior to the manufacturer’s order cutoff date of April 2, 2020.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order from a previously established Universal Term Contract (UTC) with Statewide Ford Lincoln, Inc., for the purchase of pursuit and response vehicles for the Police and Fire Divisions; to authorize the appropriation and expenditure of $2,496,729.96 from the Special Income Tax fund; and to declare an emergency. ($2,496,729.96)
Body
WHEREAS, both the Police and Fire Divisions need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Statewide Ford Lincoln successfully bid and was awarded contract PA003232 - Police Pursuit Veh, expires 6/30/2020; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for the purchase of pursuit and response vehicles for use by Police and Fire Divisions, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the acquisition of vehicles for use by Police and Fire with the following vendor:
Statewide Ford Lincoln, Inc. vendor#006832, PA003232 - Police Pursuit Veh ($2,496,729.96 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $2,496,729.96 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 0439-2020 Legislation Template.xls
SECTION 3. That the expenditure of $2,496,729.96, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0439-2020 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.