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File #: 0447-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/10/2020 In control: Finance Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Finance and Management Director to establish contracts and purchase orders for the payment of annual membership dues and subscriptions for various organizations; and to authorize the expenditure of $115,000.00 from the General Fund. ($115,000.00)
Attachments: 1. Ord. 0447-2020

Explanation

 

BACKGROUND:  This ordinance authorizes the expenditure of $115,000.00 within the General Fund for membership dues and subscriptions for various organizations.  The city maintains memberships with various national, state, and regional organizations.  This ordinance authorizes the establishment of contracts, purchase orders and subsequent payments to various organizations including, but not limited to:

 

National League of Cities

Ohio Municipal League

U.S. Conference of Mayors

Hannah News Service

Government Finance Officers' Association

Central Ohio Organization of Public Purchasers

National Institute of Governmental Purchasing

 

As a member of these organizations, the City of Columbus receives many benefits including, but not limited to seminars, publications, and access to a nationwide pool of municipal leaders who share similar challenges, concerns, and initiatives.

 

 FISCAL IMPACT: This ordinance authorizes an expenditure of $115,000.00 with various organizations for citywide membership dues and subscriptions. The Financial Management Division budgeted $115,000.00 in the 2020 General Fund Budget for these expenditures. In 2019, $100,000.00 was expended for these membership dues and subscriptions. 

 

Title

To authorize the Finance and Management Director to establish contracts and purchase orders for the payment of annual membership dues and subscriptions for various organizations; and to authorize the expenditure of $115,000.00 from the General Fund. ($115,000.00)

 

Body

 

WHEREAS, it is in the best interest of the city to maintain memberships in the National League of Cities, the Ohio Municipal League, the U.S. Conference of Mayors, Hannah News Service, the Government Finance Officers' Association, the Central Ohio Organization of Public Purchasers, the National Institute of Governmental Purchasing, and other organizations; and

 

WHEREAS, to maintain these memberships and subscriptions, the City of Columbus must pay various dues, subscriptions, and/or membership fees; and

 

WHEREAS, it is necessary to authorize the expenditure of $115,000.00 from the Financial Management Division General Fund for citywide membership/subscription dues; and  

 

WHEREAS, funds are budgeted within the Department of Finance and Management, Division of Financial Management, General Fund budget for these citywide memberships; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to establish contracts and purchase orders for the payment of membership dues/fees related to various professional organizations so these useful memberships may continue without interruption; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to establish contracts and purchase orders for membership dues and/or subscriptions with the National League of Cities, the Ohio Municipal League, the U.S. Conference of Mayors, Hannah News Service, the Government Finance Officers' Association, the Central Ohio Organization of Public Purchasers, the National Institute of Governmental Purchasing, and other organizations.

 

SECTION 2.  That the expenditure of $115,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized in Fund 1000, Sub fund 100010 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance:

 

See Attached File: Ord  0447 -2020 Legislation Template.xls

 

SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6.  That this ordinance shall take effect and be in full force and effect from and after the earliest period allowed by law.