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File #: 0482-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/13/2020 In control: Finance Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To amend the 2019 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the renovation the Neighborhoods Building; to authorize the transfer of $3,452,000.00 within the Construction Management Capital Improvement Fund; to authorize the expenditure of $3,452,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($3,452,000.00)
Attachments: 1. Neighborhood Building.pdf

Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Neighborhood Building Renovation located at 1410 Cleveland Avenue.

 

This project is for the renovation of a 21,000 square foot facility formerly known as the Point of Pride Center. This facility houses the Department of Neighborhood’s 311 Call Center and Administrative Staff. This renovation will include but is not limited to selective demolition, architectural, electrical, plumbing, mechanical, new generator, furnishing, interior finishes, signage and graphics and some site work. It will also include layout of the second floor and half of the first floor to accommodate the new tenants.

 

Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on January 8, 2020 as follows:

 

Company                                                                                                         City                                                               Bid Amount                                                               AS1/FBE/MBE

Gutknecht Construction                                                                                    Columbus                                          $3,382,000.00                                                               EBOCC

R.W. Setterlin Building Company                                          Columbus                                          $3,452,000.00                                                               EBOCC

Elford Contractions                                                                                     Columbus                                          $3,608,000.00                                                               EBOCC

 

After evaluation of the bids, it was determined that the lowest bidder is non-responsible per Columbus City Code Section 329.23(f). Per this code section, the Department of Finance and Management can deem a bid non-responsible for several factors. In this instance, (2)(b) applies, which states "Whether the bidder has a successful record of complying with and meeting completion deadlines as well as controlling costs on similar construction projects". Gutknecht Construction was determined to be non-responsible by the Department of Finance under this section. R.W. Setterlin Building Company is within 2.07% of the lowest bid and is both responsive and responsible and therefore the Department of Finance and Management recommends that the contract be awarded to R.W. Setterlin Building Company.

 

R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date January 2, 2021.

 

Fiscal Impact:  This legislation authorizes an expenditure of $3,452,000.00 from the Construction Management Capital Improvement Fund with R.W. Setterlin Building Company for services related to the renovation of the Neighborhoods Building located at 1410 Cleveland Avenue.

 

Emergency action is requested to expedite the future tenant’s occupancy of building prior to September 1, 2020. There are long lead items on material such as the generator and HVAC units that will need to be ordered expeditiously in order to meet the occupancy deadline.

 

Title

To amend the 2019 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the renovation the Neighborhoods Building; to authorize the transfer of $3,452,000.00 within the Construction Management Capital Improvement Fund; to authorize the expenditure of $3,452,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($3,452,000.00)

 

Body

 

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the transfer between projects within the Construction Management Capital Improvement Fund; and

 

WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the renovation of the Neighborhoods Building, located at 1410 Cleveland Avenue; and

 

WHEREAS, the Office of Construction Management solicited bids for this project and three firms submitted bids on January 8, 2020; and

 

WHEREAS, R.W. Setterlin Building Company was deemed the lowest, best, most responsive, and responsible bidder; and

 

WHEREAS, it is necessary to authorize the expenditure of $3,452,000.00 from the Construction Management Capital Improvement Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to enter into a contract with R.W. Setterlin Building Company for services related to renovation of the Neighborhoods Building so that renovation work can be completed expeditiously in order to meet the occupancy deadline, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

 

SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for the Point of Pride Center at 1410 Cleveland Avenue.

 

SECTION 2. That the 2019 Capital Improvement Budget be amended as follows:

Fund/Project Name / Project Number / Current Authority/ Revised Authority/ Difference

7733/Municipal Court Phased Renovations (Unvoted Carryover) /570043-100025/$3,638,077/$186,077/($3,452,000)

7733/Neighborhoods Building Renovation (Unvoted Carryover)/570087-100000/$0/$3,452,000/$3,452,000

SECTION 3. That the transfer of $3,452,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 7733 Construction Management Capital Improvement Fund, per the accounting codes in the attachment of this ordinance. 

See attached: Ord 0482-2020 legislation template

SECTION 4. That the expenditure of $3,452,000.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7733, Construction Management Capital Improvement Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

See attached: Ord 0482-2020 legislation template

SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding sources for all contracts or contract modifications associated with the ordinance.

 

SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9.  That  for  reasons  stated  in  the  preamble  hereto,  which  is  hereby  made  a  part  hereof,  this ordinance  is  hereby  declared  an  emergency  measure  and  shall  take  effect  and  be  enforced  from  and  after its  passage  and  approval  by  the  Mayor,  or  ten  days  after  passage  if  the  Mayor  neither  approves  nor vetoes the same.