Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sewer and Water Pipe with Ferguson Enterprises. The Division of Water is the primary user for sewer and water pipes. Sewer and Water Pipes are used for various new, repair and replacement water line projects. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 6, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ014502). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ferguson Enterprises, Inc. CC# 009189 expires 2/28/2021, Items# 2-15 &. 25-58 $1.00
Total Estimated Annual Expenditure: $35,000, Division of Water, the primary user
No bids were received on items# 1 & 16-24; these items will be bid informally as needed by the agency.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure because the current contract expires on 3/31/2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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