header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 0485-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/13/2020 In control: Finance Committee
On agenda: 3/2/2020 Final action: 3/5/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flexible Repair Couplings with Core & Main; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flexible Repair Couplings with Core & Main.  The Division of Sewerage and Drainage is the primary user for flexible repair couplings. Flexible Repair Couplings are used for various new, repair and replacement sewer line projects.  The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2022, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on February 6, 2020.   In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.                     

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ014510). Three (3) bids were received. 

 

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

 

Core & Main LP, CC# 000148 expires 2/28/2021, all items; $1.00

Total Estimated Annual Expenditure: $25,000, Division of Sewers & Drains, the primary user

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires on 3/31/2020.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.  City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flexible Repair Couplings with Core & Main; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).

 

Body

 

WHEREAS, the Flexible Repair Couplings UTC will provide for the purchase of  Fernco series 1000 & 5000 couplings used for repair, replacement and installations on sewer projects throughout the City; and 

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on February 6, 2020 and selected the overall lowest, responsive, responsible and best bidder; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Flexible Repair Couplings with Core & Main, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Flexible Repair Couplings in accordance with Request for Quotation RFQ014510 for a term of approximately two (2) years, expiring 3/31/2022, with the option to renew for one (1) additional year, as follows:

 

Core & Main, all items, $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.