Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for elevator modernization at 1393 East Broad Street. This project consists of modernization of two elevators in 1393 East Broad Street. The elevators are in need of replacement. Work includes replacement of equipment, controls and other work along with work ensuring that the elevator and related systems are up to current elevator code. An alternate has been included for the two elevators for interior cab upgrades.
Formal bids were solicited and the City received four (4) bids (0 FBE, 0 MBE) on November 7, 2019 as follows:
Company City Bid Amount AS1/FBE/MBE
The Righter Company, Inc. Columbus $579,000.00 EBOCC
2K General Company . Delaware $639,000.00 EBOCC
R.W. Setterlin Building Company Columbus $690,000.00 EBOCC
Altman General Contractors Columbus $763,730.00 EBOCC
The Office of Construction Management recommends the bid award be made to the lowest, responsive and responsible bidder, The Righter Company, Inc.
The Righter Company Contract Compliance No. 31-0889208, expiration date December 17, 2021.
Emergency action is requested so that work may begin as soon as practicable.
Fiscal Impact: This legislation authorizes the transfer of $250,000.00 within the General Permanent Improvement Fund and $329,000.00 within the Construction Management Capital Improvement Fund; the expenditure of $250,000.00 from the General Permanent Improvement Fund and $329,000.00 from the Construction Management Capital Improvement Fund with The Righter Company for services related to elevator modernization of two elevators in the 1393 East Broad Street.
Title
To amend the 2019 Capital Improvement Budget: to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with The Righter Company for elevator modernization in the 1393 East Broad Street facility; to authorize the transfer and appropriation of $250,000.00 within the General Permanent Improvement Fund; to authorize the transfer of $329,000.00 within the Construction Management Capital Improvement Fund; to authorize the expenditure of $250,000.00 from the General Permanent Improvement Fund: and to authorize the expenditure of $329,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($579,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the transfer and appropriation of $250,000.00 between projects within the General Permanent Improvement Fund; and
WHEREAS, it is necessary to transfer funds of $329,000.00 within the Construction Management Capital Improvement Fund; and
WHEREAS, this ordinance authorizes the expenditure of $250,000.00 from the General Permanent Improvement Fund, and
WHEREAS, this ordinance authorizes the expenditure of $329,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for modernization of the existing elevators located at 1393 East Broad Street; and
WHEREAS, the Office of Construction Management solicited bids for this project and four firms submitted bids on November 7, 2019; and
WHEREAS, The Righter Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with The Righter Company for services related to elevator modernization located at the 1393 East Broad Street facility, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with The Righter Company for elevator modernization at 1393 East Broad Street.
SECTION 2. That the 2019 Capital Improvement Budget be amended as follows:
Fund/Project Name / Project Number / Current Authority/ Revised Authority/ Difference
7748/59-07 1393 E Broad St Lease (General Perm Imp Carryover)/590701-100000/$222,236/$267,371/$45,135
7748/59-07 1393 E Broad St Lease (General Perm Imp Carryover)/590701-100000/$267,371/$17,371/($250,000)
7748/1393 E Broad Elevator Mod (General Perm Imp Carryover)/570096-100000/$0/$250,000/$250,000
7732/1111 E. Broad Street Renovations - Elevator Modernization (Unvoted Carryover)/570078-100001/$368,000/$39,000/($329,000)
7732/1393 E Broad Elevator Mod (Unvoted Carryover)/P570096-100000/$0/$329,000/$329,000
SECTION 3. That the transfer and appropriation of $250,000.00, or so much thereof as may be necessary, is hereby authorized within Fund 7748 General Permanent Improvement Fund per the accounting codes in the attachment to this ordinance.
See attached: Ord 0430-2020 legislation template
SECTION 4. That the transfer of $329,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 7732 Construction Management Capital Improvement Fund, per the accounting codes in the attachment of this ordinance.
See attached: Ord 2560-2019 legislation template
SECTION 5 .That the expenditure of $250,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7748, General Permanent Improvement Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
See attached: Ord 0430-2020 legislation template
SECTION 6. That the expenditure of $329,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7733, Construction Management Capital Improvement Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
See attached: Ord 0430-2020 legislation template
SECTION 6. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding sources for all contracts or contract modifications associated with the ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.