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File #: 0466-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/11/2020 In control: Housing Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Development to modify the contract with ATC Group Services, LLC for lead assessment services by adding $45,000.00 funded from the 2019 Lead Hazard Control and Healthy Homes grant; and to declare an emergency. ($45,000.00)
Attachments: 1. ORD0466-2020 2020-02-01 Housing LEAD 19 ATC contract mod 1

Explanation

BACKGROUND

This legislation authorizes the Director of Development to modify the contract with ATC Group Services, LLC by adding an additional $45,000.00.

 

The Department of Development posted solicitation RFQ014279 in November 2019 and sought bids for licensed lead risk inspectors/assessors and/or lead abatement contractors for conducting lead based paint inspections; preparing risk assessment reports, work specifications, and cost estimates; and providing final clearance testing in privately-owned residential housing units in accordance with U.S. Department of Housing and Urban Development (HUD), State of Ohio, and City of Columbus regulations.  Two vendors responded and a contract was awarded to both vendors. 

 

This service is needed to fulfill the requirements of the 2019 Lead Hazzard Control and Healthy Homes grant received by the City in late 2019 and effective December 2, 2019.

 

In order to have funding available at the start of the grant, the original contract with this vendor was for $45,000.00.  Based upon historical data, the Department anticipates expending $90,000.00 with this vendor each year.  By adding an additional $45,000.00, this modification makes this amount of money available in the first year.  The original contract expires December 31, 2020.

 

Because federal regulations allows the Department to utilize the same vendor throughout the life of the grant if the Department is pleased with the performance of work, the Department may seek Council approval to renew the contract for each remaining year of the grant:  2021, 2022, and 2023.

 

Original Contract                     $45,000.00                     PO209253

Modification 1                                          $45,000.00

Total Contract Amount                     $90,000.00

 

Emergency action is requested in order to continue services without interruption.

 

FISCAL IMPACT

The total amount to be authorized for this contract modification is $45,000.00.  Funds are available in the 2019 Lead Hazzard Control and Healthy Homes grant, G441900.

 

CONTRACT COMPLIANCE

The vendor’s vendor number is 008453 and their contract compliance is effective from 10/5/2018-10/5/2020.

 

Title

To authorize the Director of Development to modify the contract with ATC Group Services, LLC for lead assessment services by adding $45,000.00 funded from the 2019 Lead Hazard Control and Healthy Homes grant; and to declare an emergency. ($45,000.00)

 

Body

WHEREAS, the Director of Development desires to modify the contract with ATC Group Services, LLC for lead assessment services by adding $45,000.00; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract modification should be authorized immediately to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.                     That the expenditure of $45,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 2220 (General Government Grant fund), Dept-Div 44-10 (Housing), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.

 

SECTION 2.                     At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.

 

SECTION 3.                     That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.                     That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

SECTION 5.  That the Director of Development is hereby authorized to modify the contract with ATC Group Services, LLC for lead assessment services to add $45,000.00.  

 

SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.