Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Knight Electric, Inc. for installation of five whole house generators for the Public Safety Department located at the following addresses:
Fire Station 11, 2200 W. Case Road
Fire Station 17, 2250 W. Broad Street
Fire Station 28, 3240 McCutcheon Road
Fire Station 29, 5151 Little Turtle Way
Fire Station 32, 3675 Gender Road
This project consists of replacing and installing whole house generators for five Fire Stations. Work will include removal of existing generators and the installation of new generators, generator controls, and other related systems. This project will ensure that these Fire Stations will have access to necessary back-up power to ensure continuity of operations and also ensure that the generators and related systems are up to current code.
Formal bids were solicited and the City received two (2) bids (1 FBE, 1 MBE) on December 30, 2019 as follows:
Company City Bid Amount AS1/FBE/MBE
Knight Electric, Inc. Columbus $722,575.00 MBE
Roberts Service Group Columbus $1,131,000.00 FBE
The Office of Construction has deemed Knight Electric as the lowest, responsive, and responsible bidder and therefore recommends that they be awarded this contract.
Knight Electric, Inc. Contract Compliance No. 31-1409432, expiration date July 31, 2021.
Emergency action is requested so that work can begin as quickly as possible to ensure the generators remain compliant with applicable codes.
Fiscal Impact: This legislation authorizes an expenditure of $722,575.00 from the Safety Voted Bond Fund with Knight Electric, Inc., Inc. for services related to the installation of generators at various Fire Stations. These funds are budgeted within the Safety Voted Bond Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Knight Electric, Inc., for the installation of generators for various Fire Stations; to authorize the expenditure of $722,575.00 from the Safety Voted Bond Fund; and to declare an emergency. ($722,575.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the installation of generators for various Fire Station facilities; and
WHEREAS, the Office of Construction Management solicited bids for this project and two firms submitted bids on December 30, 2019; and
WHEREAS, Knight Electric, Inc. was deemed the lowest, responsive, and responsible; and
WHEREAS, this ordinance authorizes the expenditure of $722,575.00 from the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Knight Electric, Inc. for services related to the installation of generators for various Fire Stations, so that such renovations can begin as quickly as possible to ensure that the generators remain compliant with applicable codes, thereby, preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Knight Electric, Inc. for the installation of generators for various Fire Station facilities.
SECTION 2. That the expenditure of $722,575.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7701, Safety Voted Bond Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
See attached: Ord 0525-2020 legislation template
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding sources for all contracts or contract modifications associated with the ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.