Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Distribution Switchgear with Consolidated Electrical Distributors, Inc. This contract provides for medium-voltage outdoor and pad-mounted underground electric distribution switchgear that are used at various locations within the City on existing or new switchgear manholes, equipment vaults, and concrete pads used by the Division of Power.
The contract, PO14330 was established in accordance with Request for Quotation RFQ007762 and authorized under Ordinance Number 0656-2018 and will expire May 31, 2020. In accordance with the bid specifications, the City and Consolidated Electrical Distributors, Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be May 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Utilities is utilizing the contract for Distribution Switchgear and must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Distribution Switchgear with Consolidated Electrical Distributors, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Distribution Switchgear for use by the Division of Power; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ007762 with Consolidated Electrical Distributors, Inc. deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Consolidated Electrical Distributors, Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with Consolidated Electrical Distributors, Inc. for the option to obtain Distribution Switchgear, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Consolidated Electrical Distributors, Inc., PO0114330 for a period of one year, from June 1, 2020 to and including May 31 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.