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File #: 0534-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/24/2020 In control: Public Service & Transportation Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates; to authorize the expenditure of more than $100,000.00 on Universal Term Contracts used to purchase Pavement Materials and Aggregates for city roadway and alley repairs; to authorize the expenditure of up to $600,000.00 from the Street Construction, Maintenance, and Repair Fund; to authorize the expenditure of up to $600,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($1,200,000.00)
Attachments: 1. ORD 0534-2020 - Financials

Explanation

1.  BACKGROUND

This Ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate established, pending, and future Universal Term Contracts for Pavement Materials & Aggregates.

 

The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining and repairing the city roadway network and alleys.  Most of the materials used for these repairs are purchased from Universal Term Contracts for Pavement Materials & Aggregates established by the City's Purchasing Department.  This ordinance is the annual request to establish contracts/purchase orders to allow the purchase of materials needed to repair the City's roads and alleys in calendar year 2020.  The Universal Term Contracts used for the purchase of the Pavement Materials & Aggregates are the following:

 

Asphalt Emulsions

Portland Cement, Ready Mix Concrete, Sand

Various Forms Asphalt Concrete

Crushed Limestone & Gravel Aggregate

Winter Asphalt

Crack Sealing Product

 

The Division of Infrastructure Management anticipates spending more than $100,000.00 on each of the above listed Universal Term Contracts.  Per City Code 329.19(g), City Council approval is required expend more than $100,000.00 on a Universal Term Contract and that approval will be requested with this Ordinance.

 

2.  FISCAL IMPACT

$600,000.00 is budgeted in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Object Class 02 (Materials and Supplies) and is needed for this purchase.  $600,000.00 is budgeted in Fund 2266 (Municipal Motor Vehicle Tax Fund), Object Class 02 (Materials and Supplies) and is needed for this purchase.

 

3.  EMERGENCY DESIGNATION

Emergency designation is requested to avoid delays in repairing critical transportation infrastructure.

 

Title

To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates; to authorize the expenditure of more than $100,000.00 on Universal Term Contracts used to purchase Pavement Materials and Aggregates for city roadway and alley repairs; to authorize the expenditure of up to $600,000.00 from the Street Construction, Maintenance, and Repair Fund; to authorize the expenditure of up to $600,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency.  ($1,200,000.00)

 

Body

WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for maintaining and repairing the city roadway network and alleys; and

 

WHEREAS, it is necessary to purchase Pavement Materials and Aggregates to maintain and repair the city's roads and alleys; and

 

WHEREAS, the Purchasing Office has established and pending Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates; and

 

WHEREAS, it is anticipated more than $100,000.00 will be purchased this calendar year from each of these Universal Term Contracts; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates in order to avoid delays in repairing critical transportation infrastructure, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Pavement Materials & Aggregates from established, pending and future Universal Term Contracts.

 

SECTION 2.  That council approves the procurement of more than $100,000.00 on any Universal Term Contracts established for Pavement Materials and Aggregates needed to be used by the Department of Public Service for the repair of city roads and alleys in calendar year 2020. 

 

SECTION 3.  That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Infrastructure Management), Object Class 02 (Materials and Supplies) per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), Object Class 02 (Materials and Supplies) per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.