Explanation
BACKGROUND: This Ordinance authorizes the Director of the Finance and Management Department to enter into contract with the Greater Columbus Arts Council (GCAC), for the purpose of fostering arts and cultural services that enrich the community. Contract funds will be disbursed in accordance with Section 371.02(c) of Columbus City Codes, 1959, which in part designates a portion of the Hotel/Motel excise tax proceeds for the aforementioned purpose and Section 329.30 relating to awarding not-for-profit service contracts exceeding fifty thousand dollars ($50,000.00).
In 2020, the portion of the Hotel/Motel excise tax proceeds budgeted for cultural services are projected to be $7,621,000.00, of which the Greater Columbus Arts Council (GCAC) will be provided 97 percent, or $7,392,000.00. These funds will be used to administer a variety of art and cultural programs and grants. The balance of Hotel/Motel excise tax projected receipts ($229,000.00) will be reserved for cultural arts programs and services contracted under the Columbus Recreation and Parks Department.
Emergency action is requested so that proceeds can be disbursed without delay to ensure that funds are available to administer art and cultural programs and grants.
Greater Columbus Arts Council, Contract Compliance#: 31-0833384 (non- profit)
FISCAL IMPACT: This ordinance authorizes an expenditure of $7,392,000.00 from the Hotel/Motel Excise Tax Fund with the Greater Columbus Arts Council to provide cultural services for the enrichment of the community. These funds are budgeted in the Hotel/Motel Excise Tax fund. Funding for this contract will come from receipts into the Hotel/Motel tax fund in accordance with Section 371.02 of the Columbus City Codes. Allocated dollars represent 97 percent of Hotel/Motel Tax Funds set aside for cultural services for community enrichment. In 2019, the City entered into a $7,142,000.00 contract with the Greater Columbus Arts Council for these same services.
Title
To authorize the Director of the Department of Finance and Management to enter into contract with the Greater Columbus Arts Council, Inc. for the purpose of fostering and sustaining arts and cultural services that enrich the Columbus community; to authorize the expenditure of $7,392,000.00 from the Hotel/Motel Excise Tax Fund; and to declare an emergency. ($7,392,000.00)
Body
WHEREAS, Section 371.02(c) of the Columbus City Codes specifies that 1.68% of the combined rates of 5.1% of the revenues of the hotel/motel excise tax are to be used for expanding cultural services for the enrichment of the community; and
WHEREAS, the aforementioned rates were established pursuant to Ord. 0484-2014; and
WHEREAS, this mission is best achieved by using said funds to support a broad array of programs, including but not limited to: fine arts exhibits, concerts, festivals, city park activities, vocational opportunities, and other programs for the visual and performing arts, including those provided by both professional and amateur artists, and public art; and
WHEREAS, for many years, the Greater Columbus Arts Council, Inc. has served as the city's primary non-profit agency to disburse cultural arts funding; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into contract with the Greater Columbus Arts Council, Inc. to provide cultural services for the enrichment of the community; and
WHEREAS, Ord. 2927-2019 appropriated $7,392,000.00 from the monies in the fund known as the Hotel-Motel Tax Fund, Fund No. 2231, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2020; and
WHEREAS, this contract is awarded pursuant to provisions relating to non-profit services of City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it immediately necessary to authorize the Finance and Management Director to enter into contract with the Greater Columbus Arts Council for the purpose of supporting programs for the visual and performing arts, so that the services can begin without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department is hereby authorized to enter into contract with the Greater Columbus Arts Council, Inc., to foster arts and cultural services for the enrichment and benefit of the citizens of Columbus.
SECTION 2. That the expenditure of $7,392,000.00 or so much thereof as may be needed in regard to the action authorized in Section 1, is hereby authorized to be expended from the Hotel/Motel Excise Tax Fund 2231, Sub-Fund 223115 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0542-2020 Legislation Template.xls
SECTION 3. That this contract is awarded in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to awarding not-for-profit service contracts exceeding fifty thousand dollars ($50,000.00).
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.