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File #: 0546-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/24/2020 In control: Finance Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to modify and extend a contract, on behalf of the Office of Construction Management, with BBCO Design LLC for Professional Architectural and Engineering Services; to authorize the expenditure of $97,802.00 from the Construction Management Capital Improvement Taxable Bond Fund; and to declare an emergency. ($97,802.00)
Attachments: 1. AE Blanket BBCO Central Community House Mod.pdf

Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with BBCO Design LLC in an amount up to $97,802.00 for Professional Architectural and Engineering Services (A/E). The original contract was authorized by Ordinance No. 1169-2018 and approved by City Council on May 24, 2018.

 

The modification of the contract is necessary to provide the Office of Construction Management with continuing, contractual access to professional Architectural/Engineering services as well as provide technical expertise, complete architectural design and construction administration for each project, including but not limited to: structural, mechanical, electrical, and civil engineering; programming/space planning, site development, full design, cost estimating, construction inspection, shop drawing review; and geotechnical, environmental site assessment, landscaping, and other services as required for the completion of the project.

 

This modification will also extend the contract through May 10, 2021.

 

Prices already established in the contract were used to determine the cost of this modification.

 

BBCO Design LLC Contract Compliance No. 27-1134922, expire March 31, 2022

 

Emergency action is requested so that design work may continue as required by the grant funding deadline for this project.

 

Fiscal Impact: This ordinance authorizes the expenditure of $97,802.00 from the Construction Management Capital Improvement Fund with BBCO Design LLC for continuing, contractual access to professional Architectural/Engineering services. This ordinance also authorizes an amendment of the 2019 Capital Improvement budget (CIB) and the transfer of funds within the Construction Management Capital Improvement Fund.

 

Original Purchase Order Amount (1169-2018):                       $300,000.00

Modification No. 1 (current):                                                                   $97,802.00

Total (Original and Modification):                                                                 $397,802.00                     

 

Title

To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to modify and extend a contract, on behalf of the Office of Construction Management, with BBCO Design LLC for Professional Architectural and Engineering Services; to authorize the expenditure of $97,802.00 from the Construction Management Capital Improvement Taxable Bond Fund; and to declare an emergency. ($97,802.00)

 

Body

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; and

 

WHEREAS, it is necessary to modify and extend a contract with BBCO Design LLC  in an amount up to $97,802.00 for Professional Architectural and Engineering Services, and

WHEREAS, the original contract was authorized by Ordinance No. 1169-2018 and approved by City Council on May 24, 2018, and

WHEREAS, it is necessary to authorize the expenditure of $97,802.00 from the Construction Management Capital Improvement Taxable Bond Fund; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director to modify and extend a contract with BBCO Design LLC so that the Professional Architectural and Engineering Services projects can proceed on behalf of City departments, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the 2019 Capital Improvement Budget be amended as follows:

Project Name / Project Number / Current Authority/ Revised Authority/ Difference

Fund 7732

Facility Renovations Various - Unvoted Carryover| P570030-100120 | $97,802 | $97,802 | $0

Central Community House Renovation - Unvoted Carryover | P570095-100000 | $0 | $97,802 | $97,802

SECTION 2. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with BBCO Design LLC for Professional Architectural and Engineering Services.

SECTION 3. That the transfer of $97,802.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Construction Management Capital Improvement Taxable Bond Fund 7732, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.

SECTION 4.  That the expenditure of $97,802.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Construction Management Capital Improvement Taxable Bond Fund 7732, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. 

 

SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.