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File #: 0554-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/25/2020 In control: Public Service & Transportation Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Public Service to modify and renew two contracts for the Parking Services Division with Conduent State & Local Solutions to provide parking violation processing and mobile payment/license plate recognition services; to authorize the expenditure of up to $930,000.00 from the Parking Meter Program Fund; and to declare an emergency. ($930,000.00)
Attachments: 1. ord 0554-2020

Explanation

1.  BACKGROUND:

This legislation authorizes the Director of Public Service to renew and modify professional services contracts with Conduent State & Local Solutions, Inc., to add additional funds for the Parking Violation Processing Services contract and the Mobile Payment & License Plate Recognition Solution contract as follows:

 

Parking Violation Processing Services Contract

Ordinance 0481-2017 authorized the Director of Public Service to enter into a professional services contract for the Parking Violation Processing Services contract.  This contract was for design, implementation, operation, and support of the City's Parking Services Division ticket processing and vehicle impound systems.  It provided the City with the ability to upgrade management services, begin third-party collection services, and upgrade parking enforcement components and efficiency services.  The contract was for an initial term of five-years, from 04/01/17 to 3/31/22, with the option of extending for four one-year periods.  Ordinance 0108-2018 authorized the Director of Public Service to renew the contract for year two of the initial term and to modify the contract in the amount of $845,000.00 to pay for year two of the contract.  Ordinance 0173-2019 authorized the Director of Public Service to renew the contract for year three of the initial term and to modify the contract in the amount of $600,000.00 to pay for year three of the contract.  This ordinance authorizes the Director of Public Service to renew the contract for year four of the initial term and to modify the contract in the amount of $680,000.00 to pay for year four of the contract.

 

The original contract amount:                                                                                    $513,963.00                      (PO059228, Ord. 0481-2017)

The total of modification 1:                                                                                     $845,000.00                      (PO104160, Ord. 0108-2018)

The total of modification 2:                                                                                     $600,000.00                      (PO192237, Ord. 0173-2019)

The total of modification 3:                                                                                              $680,000.00                     (This Ordinance)

 

The contract amount including all modifications:  $2,638,963.00

 

Mobile Payment & License Plate Recognition Solution

Ordinance 1218-2018 authorized the Director of Public Service to enter into a professional services contract for the Mobile Payment & License Plate Recognition Solution contract.  This contract was for the provision of design, implementation, operation, and support of a mobile payment, virtual permitting, and license plate recognition system on behalf of the City's Parking Services Division.  It also provided management services and ancillary equipment and training services relative to mobile payment/license plate recognition services.  The contract was for an initial term of three-years, from 06/01/18 to 05/31/21, with the option of extending for two one-year periods.  Ordinance 0173-2019 authorized the Director of Public Service to renew the contract for year two of the initial term and to modify the contract in the amount of $100,000.00 to pay for year two of the contract.  This ordinance authorizes the Director of Public Service to renew the contract for year three of the initial term and to modify the contract in the amount of $250,000.00 to pay for year three of the contract.

 

The original contract amount:                                          $479,600.00                     (PO129224/PO129230, Ord. 1218-2018)

The total of modification 1:                                           $100,000.00                      (PO179172, Ord. 0173-2019)

The total of modification 2:                                          $250,000.00                     (This Ordinance)

 

The contract amount including all modifications:  $829,600.00

 

Conduent State & Local Solutions, Inc. was previously known as Xerox State & Local Solutions, Inc.  Ordinance 1830-2017 authorized the assignment of all past, present, and future business done by the City of Columbus with Xerox State and Local Solutions, Inc. to Conduent State & Local Solutions, Inc.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Conduent State & Local Solutions, Inc.

 

The planned renewals and modifications of the contracts with Conduent State & Local Solutions, Inc., are necessary to fund parking ticket management services and components and the mobile payment and license plate recognition project by Conduent State & Local Solutions, Inc., for continued streamlining in support of the City's Strategic Parking Plan.

 

3.  CONTRACT COMPLIANCE

The contract compliance number for Conduent State & Local Solutions, Inc., is CC000606 and expires 5/8/2021.

 

4.  FISCAL IMPACT:

Funding for the parking ticket management services/components and mobile payment/license plate recognition charge for 2020 in the amount of $930,000.00 is available in Fund 2268 (Parking Meter Program Fund) in the Main Subfund ($232,500.00), the Short North Parking Benefit District Operating Subfund ($232,500.00) and the Downtown Parking Benefit District Operating Subfund ($465,000.00).

 

5.  EMERGENCY DESGINATION

Emergency action is requested to ensure there is no interruption in the provision of these services.

 

Title

To authorize the Director of Public Service to modify and renew two contracts for the Parking Services Division with Conduent State & Local Solutions to provide parking violation processing and mobile payment/license plate recognition services; to authorize the expenditure of up to $930,000.00 from the Parking Meter Program Fund; and to declare an emergency. ($930,000.00)

 

Body

WHEREAS, ordinance 0481-2017 authorized the Director of Public Service to enter into contract with Xerox State & Local Solutions, Inc., and authorized the expenditure of $513,963.00 for the purchase of parking ticket management services, ancillary equipment, and training services; and

 

WHEREAS, ordinance 1830-2017 authorized the assignment of all past, present, and future business done by the City of Columbus with Xerox State and Local Solutions, Inc. to Conduent State & Local Solutions, Inc.; and

 

WHEREAS, ordinance 0108-2018 renewed and modified the original contract to add $845,000.00; and

 

WHEREAS, ordinance 0173-2019 renewed and modified the original contract to add $600,000.00; and

 

WHEREAS, it is now necessary to renew and modify the Parking Violation Processing Services contract in the amount of $680,000.00 for annual ticket management systems, third-party collections, and components; and

 

WHEREAS, ordinance 1218-2018 authorized the Director of Public Service to enter into contract with Conduent State & Local Solutions, Inc., and authorized the expenditure of $479,600.00 for the mobile payment/license plate recognition project, management services, ancillary equipment and training services; and

 

WHEREAS, ordinance 0173-2019 renewed and modified the original contract to add $100,000.00; and

 

WHEREAS, it is now necessary to renew and modify the Mobile Payment & License Plate Recognition Solution contract in the amount of $250,000.00, for annual mobile payment and license plate recognition services and components; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify and renew the contracts with Conduent State & Local Solutions, Inc., in order to continue the services for the City's parking and permit enforcement program to ensure there is no interruption in the provision of these services, thereby preserving the public health, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Service be and is hereby authorized to renew the Parking Violation Processing Services contract and to execute a contract modification to pay for annual ticket management systems, components, and services with Conduent State & Local Solutions, Inc., of 12410 Milestone Center Dr., Germantown, Maryland, 20876, in an amount up to $680,000.00.

 

SECTION 2.  That the Director of Public Service be and is hereby authorized to renew the Mobile Payment & License Plate Recognition Solution contract and to execute a contract modification to pay for mobile payment and license plate recognition components and services with Conduent State & Local Solutions, Inc., of 12410 Milestone Center Dr., Germantown, Maryland, 20876, in an amount up to $250,000.00.

 

SECTION 3.  That the expenditure of $232,500.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Program Fund), Subfund 226801 (Parking Meter Fund), Dept-Div 5906 (Public Service-Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That the expenditure of $232,500.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Program Fund), Subfund 226803 (Short North Parking Benefit District Operating), Dept-Div 5906 (Public Service-Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the expenditure of $465,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Program Fund), Subfund 226805 (Downtown Parking Benefit District Operating), Dept-Div 5906 (Public Service-Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.