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File #: 0702-2020    Version: 1
Type: Ordinance Status: Passed
File created: 3/11/2020 In control: Public Safety Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To amend the 2019 Capital Improvement Budget; to authorize and direct the Finance and Management Director to issue a purchase order to AeroClave, LLC for the purchase of AeroClave decontamination foggers for the Division of Fire; to waive the competitive bidding requirement of the City Code; to transfer $70,983.42 within the Safety Bond Fund; to expend $82,366.42 from the General Fund and Safety Bond Funds; and to declare an emergency. ($82,366.42)
Attachments: 1. 0702-2020 coding, 2. AeroClaveSSLetterQuote, 3. 0702-2020 BID WAIVE

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to AeroClave, LLC for the purchase of AeroClave decontamination foggers for the Division of Fire.  The Division of Fire (CFD) is in need of purchasing seven (7) AeroClave Model 3110 large-scale decontamination systems, to increase the number of units in service that are used on a daily basis to decontaminate fire stations and apparatus to combat the potential spread of infectious diseases; this purchase will allow for the deployment of a decontamination unit in each battalion.

 

Vendor Information:  AeroClave, LLC FID #20-0218925 

 

Bidding Information:  AeroClave, LLC is the sole provider of this equipment ~ Fire is recommending the waiver of the competitive bidding requirements of City Code to allow the aforementioned purchase to commence as soon as possible.

 

Emergency Designation: This legislation is to be declared an emergency measure so that legislative approval can occur prior to expiration of the product quote attached hereto, and that

the purchase of these additional decontaminiation units can commence as soon as possible.

 

FISCAL IMPACT:   This ordinance authorizes the amending of the 2019 Capital Improvements Budget, and allows for the transfer and expenditure of $70,983.42 within the Fire Division's Safety Bond Fund for this purchase.  In addition, $11,383.00 will be expended from the general fund, for a total expenditure of $82,366.42.

 

Title

To amend the 2019 Capital Improvement Budget; to authorize and direct the Finance and Management Director to issue a purchase order to AeroClave, LLC for the purchase of AeroClave decontamination foggers for the Division of Fire; to waive the competitive bidding requirement of the City Code; to transfer $70,983.42 within the Safety Bond Fund; to expend $82,366.42 from the General Fund and Safety Bond Funds; and to declare an emergency. ($82,366.42)

 

Body

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget within the Safety Bond Fund; and,

 

WHEREAS, is is necessary to transfer and expend funds within Public Safety's Capital Improvement Budget, namely Fire's Safety Bond Fund, to properly align cash with projected expenditure; and,

 

WHEREAS, the Division of Fire needs to purchase seven (7) large-scale decomination units from AeroClave, LLC for use in decontamination efforts across the division; and,

 

WHEREAS, for the aforementioned reasons, it is now necessary for the Director of Finance and Management to issue a purchase order to Aeroclave, LLC for this equipment; and,

 

WHEREAS,  an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said equipment, for the preservation of the public health, peace, property, safety and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the 2019 Capital Improvement Budget be amended in Fund 7701, as follows:

 

Project Name                                              |              Project Number        | Current Authority | Revised Authority | Difference

Fire Station #16                                                            P340153-100000               $1,488,710                  $1,417,726                          ($70,984)

Fire Apparatus Replacement                                         P340101-100000                                                   $0                        $70,984                  $70,984    

 

SECTION 2.  That the City Auditor is authorized to transfer $70,983.42 within Public Safety's Capital Improvement budget per the accounting codes in the attachment to this legislation.

 

SECTION 3.  That the Director of Finance and Management is hereby authorized and directed to issue a purchase order to AeroClave, LLC for the purchase of seven (7) large-scale decontamination units.

 

SECTION 4.  That the expenditure of $82,366.42, or so much thereof as may be necessary, for the purchase of this equipment and supplies be and is hereby authorized from the Safety Bond Fund and the General Fund, per the accounting codes in the attachment to this ordinance. 

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8.  That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding requirements of City Code to allow the aforementioned purchase.

 

SECTION 9.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.